Program Coordinator, ASAPconnect

Foundation for California Community Colleges; California, Northern (MO, KY); Hybrid; USD 52,000 - 56,000; Full time

Benefits offered by this job

Generous PTO

Medical coverage

Dental plan

Vision plan

Health Savings Account (HSA)

Employee Assistance Program (EAP)

Retirement plans

Job summary

FoundationCCC seeks a Program Coordinator for ASAPconnect to work remotely within California, with occasional travel. The role provides executive-level support, coordinates project activities, and maintains records to ensure efficiency.

You’ll collaborate with statewide and national partners to enhance California OST programs. Responsibilities include scheduling meetings, coordinating logistics, supporting meetings, preparing materials, and assisting with communications, website content, and

Qualifications

• Minimum of two years of experience in office management, project coordination or related roles.
• Experience supporting executives and coordinating with multiple partners.
• Familiarity with afterschool programming or youth development is preferred.
• Strong attention to detail and excellent organizational skills.
• Proficiency with Microsoft Office and Google Workspace tools.

Responsibilities

• Coordinate with ASAPconnect team and partners to improve California OST programs.
• Provide executive-level programmatic, operational and administrative support to leadership.
• Manage project activities, records and office operations for efficiency.
• Schedule meetings, organize logistics and document meeting notes.
• Support in-person and virtual meetings and develop meeting materials.
• Assist with communications, documents, website updates and social media.

Skills

Office management

Project management

Coordination

Customer service

Executive-level support

Afterschool programming

Tools

Microsoft Office

Google Docs/Sheets/Slides

Job description

Program Coordinator, ASAPconnect

Remote within California, Must reside in California; Southern California preferred; approximately 20-25% travel required.

ASAPconnect was launched in 2008 and has been a fiscally sponsored project of the Foundation for California Community Colleges (FoundationCCC) since 2022. ASAPconnect supports programs for K-12 students throughout California. ASAPconnect helps to ensure children and youth across California benefit from high-quality out-of-school time learning and enrichment opportunities, resulting in positive developmental, academic, and wellness outcomes and increased readiness for college, career, and civic life.

What You’ll Do

• The Program Coordinator works with the ASAPconnect team and coordinates with other statewide and national partners to ultimately increase the quality of out-of-school time programs in California.
• The Program Coordinator provides executive level programmatic, operational, and administrative support to the leadership team of ASAPconnect; coordinates project and field activities as well as office services, operations and procedures; and maintains project records and documents to ensure organizational effectiveness and efficiency.
• As a member of the ASAPconnect team, the Program Coordinator makes independent decisions about day-to-day operations and completes project management responsibilities in partnership with the Manager.
• Coordinate the activities of ASAPconnect team members including scheduling meetings, coordinating meeting logistics, and documenting meeting notes.
• Provide core support for in-person and virtual employee and partner meetings.
• Become extremely familiar with virtual meeting technology, facilitate portions of meetings when appropriate.
• Coordinate with ASAPconnect team members to set annual calendars, ensure meeting materials are prepared in advance, and implement ASAPconnect team communications.
• Support ASAPconnect communications strategy implementation including the development of documents and publications, website development and design, and social media.
• Edit and proofread written materials for content consistency.
• Effectively plan, coordinate, organize, and assist with field activities, meetings, events, learning sessions, presentations, conferences, and site visits by overseeing meeting planning activities, securing venues, preparing materials, coordinating and scheduling speakers, arranging and coordinating on-site event staff coverage, making travel arrangements and ensuring documentation and follow-up.
• Attend conferences and events throughout the state to help disseminate information and materials, as well as supporting and occasionally delivering conference workshop presentations when appropriate.

Attributes for Success

• Minimum of two years of relevant experience with office management, project management, coordination, customer service, or related responsibilities including some experience providing executive-level support required.
• Familiarity with or experience working in afterschool programming, and/or related education and/or youth development fields.
• Strong attention to detail is required.
• Solid organizational abilities including planning, project management, and task facilitation.
• Experience with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint, as well as Google Documents, Spreadsheets, and Presentations.

We’re recruiting for mission-driven, passionate, equity-minded individuals with a strong desire to impact and change people’s lives for the better Our work holds great weight and responsibility, and the opportunity to impact the lives of millions Innovation, creativity, collaboration, and entrepreneurship are encouraged as employees work to achieve organizational goals FoundationCCC blends the impact of a non-profit, the culture of an entrepreneurial start-up, and the scale of a state agency Team members are hired for their expertise in niche areas across our areas of impact and higher education overall, and for their knowledge of business, philanthropy, technology, communications, and more We have a commitment to professional development and an emphasis on shared leadership, to ensure growth for employees and the organization overall.

What we Offer FoundationCCC is fully committed to a "remote-first" philosophy, and recruits and hires talent across the state in fully remote positions, where virtual work is possible. Our headquarters are located in Downtown Sacramento, just blocks from California’s State Capitol.

Benefits

• Competitive compensation
• generous PTO
• holidays Medical
• dental, and vision plans
• Flexible Spending Accounts
• and Health Savings Accounts (HSA)
• Employee Assistance Program (EAP)
• and Wellness offerings CalPERS retirement program and optional 403(b) and 457 Retirement plans Tuition reimbursement Public Service Loan Forgiveness certified employer

Budgeted Hourly Pay Range: $25.00 - $27.00 Final salary and rates are based on education, experience, skills relevant to the role, and internal equity.

If you have any additional questions, please email us at [e-mail].

The Foundation for California Community Colleges is the official nonprofit partner to the California Community Colleges, the largest and most diverse system of higher education in the nation. Our work reaches all 116 California Community Colleges across 73 districts and is designed to help improve the student experience and expand pathways to economic and social mobility across California. More specifically, we’ve delivered hundreds of millions in grants, support, and cost savings to colleges and students to make this possible, with 85 cents of every dollar raised directly allocated to programs and services. We’re proud of our role in helping Californians build a better future for themselves and their families, but we know there’s more to be done. Join us. Learn more about working at the Foundation > Read the Foundation's Double Impact Strategic Plan > Location The Foundation’s main headquarters are based in Sacramento, California, though we offer remote opportunities throughout the entire state. We aim to hire a workforce reflective of the California communities we serve.