Grants Management Associate

Jewish Community Foundation of Los Angeles; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

The Jewish Community Foundation of Los Angeles seeks a Grants Management Associate to support the grant-making program under the Grants Administration Manager. You will process Donor Advised Fund grant recommendations and assist with the annual discretionary grant‑making cycle, in a fast-paced, high-volume environment.

Responsibilities include processing grants from submission to disbursement, ensuring IRS compliance, collecting donor/grantee documents, handling confidential information, and

Responsibilities

• Process grant recommendations from submission to disbursement.
• Prepare and code grants, data entry, due diligence, generate award letters, mailing grants, and maintain records.
• Ensure grants comply with IRS charitable giving guidelines and Foundation-specific practices.
• Research and collect pertinent documents from grantees and/or external sources.
• Follow up with charities or donors on missing information or anomalies, and assist with special handling.
• Handle confidential information with complete discretion.
• Assist with identifying issues and improvements to the grant-making process.
• Maintain effective work relationships by handling peer, interdepartmental, and management interactions in a positive, respectful, and collaborative manner.
• Other duties as assigned.

Job description

Under the supervision of the Manager of Grants Administration, the Grants Management Associate position will focus on processing Donor Advised Fund grant recommendations and assisting with The Foundation’s annual discretionary grant‑making application process. With annual grant‑making exceeding $100 million, the ideal candidate is comfortable working in a fast-paced and high-volume environment with a keen attention to detail, accuracy, and deadlines. This is a non-exempt, union position.

Daily responsibilities will include:

• Accurately and efficiently, process grant recommendations from submission to disbursement. This includes preparing and coding grants, data entry, research, and due diligence, generating award letters, mailing grants, and maintaining records.
• Ensure grants comply with current IRS charitable giving guidelines and Foundation-specific practices.
• Research and collect pertinent documents from grantees and/or external sources.
• Follow up with charities or donors on missing/incomplete information or anomalies, and assist with special handling and unique situations.
• Handle confidential information with complete discretion.
• Assist with identifying issues and improvements to the grant‑making process.
• Maintain effective work relationships by handling peer, interdepartmental, and management interactions in a positive, respectful, and collaborative manner.
• Other duties as assigned.