Grants & Loans Program Manager

Empire State; New York (NY); Hybrid; USD 72,000 - 76,000; Full time

Job summary

Empire State Development is seeking a Project Manager for Loans & Grants in New York to administer economic incentive programs from offer through fund disbursement for municipalities, non-profits, and local economic development groups.

The role covers managing a portfolio of 80–100 active grants and loans, coordinating with internal teams, reviewing disbursement requests, and ensuring project data accuracy in the Project Tracking System.

Qualifications

• Bachelor’s degree in business, liberal arts and sciences, public administration, urban planning, or similar fields; or associate’s degree with an additional 2 years of direct/relevant experience.
• Minimum 3-5 years’ direct experience in one or more of the following fields: economic development, government, planning, public administration, related business or not-for-profit area.
• Excellent written and verbal communication skills. Strong organizational, problem-solving, and analytical skills. Demonstrated ability to efficiently manage multiple projects/tasks simultaneously, take initiative, and work independently.
• Familiarity with business, not-for-profit, and governmental agencies and general knowledge of New York State’s geography and economies. Strong attention to detail and independent follow-through. Microsoft Office, particularly Excel and Word; Database management.

Responsibilities

• Manage a portfolio of 80-100 active grants and loans, including review of applications, management of approval and funding process, compiling and reviewing information, negotiating terms, preparing directors approval documents and contracts, presenting projects, and attending off-site meetings.
• Communicate with applicants and applicant reps, including telephone, email, and paper correspondence.
• Ensure that project information is accurate in the web-based Project Tracking System.
• Coordinate with internal contacts (Origination, Finance, Design and Construction, Contractor, and Supplier Diversity, Legal) in the preparation of board of directors’ approval materials, contracts, project status reports, and other documents appropriate for the review/management of projects.
• Review requests for disbursement, perform desk audits, work with project attorneys for loan closings, and oversee grant disbursements.
• Other departmental tasks as assigned by the VP/Department Head.

Skills

Communication

Microsoft Office

Excel

Word

Attention to detail

Education

Bachelor's degree in business/ public administration / urban planning

Associate degree + 2 years relevant experience

Tools

Project Tracking System

Job description

Empire State Development is seeking a Project Manager for Loans & Grants in New York to administer economic incentive programs from offer through fund disbursement for municipalities, non-profits, and local economic development groups.

The role covers managing a portfolio of 80–100 active grants and loans, coordinating with internal teams, reviewing disbursement requests, and ensuring project data accuracy in the Project Tracking System.