Grants-Funded Administrative Assistant – Public Guardian Office

St Thomas University; Miami Gardens (FL); On-site; USD 38,000 - 48,000; Full time

Job summary

St Thomas University is seeking an Administrative Assistant for the Office of the Public Guardian in Davie, FL. This grant-funded role supports legal, clerical, and information services and helps integrate them with office administration. The schedule is Monday–Friday, 9 AM to 5 PM.

The position involves compiling reports, maintaining records, and coordinating with guardians, benefit coordinators, and paralegals on ward entitlement applications and related matters.

Qualifications

• Experience providing administrative support and clerical duties.
• Ability to input client data accurately into the system.
• Strong written and verbal communication skills.

Responsibilities

• Serve as administrative assistant to the Office of the Public Guardian.
• Compose correspondence and memos from verbal instruction or notes.
• Input client data in the client database system.
• Conduct initial phone screening to assess eligibility of potential new clients.
• Schedule meetings, take minutes, and arrange appointments.
• Maintain a system of interrelated files and records.
• Prepare and monitor reports on departmental activities and data forms.
• Transmits instructions to staff and assists with filing functions.
• Maintain and update office procedures and manuals.
• Collaborate with guardian representatives and other staff on ward entitlement applications.

Skills

Administrative support

Data entry

Communication

Scheduling

Record keeping

Tools

Client database system

Job description

St Thomas University is seeking an Administrative Assistant for the Office of the Public Guardian in Davie, FL. This grant-funded role supports legal, clerical, and information services and helps integrate them with office administration. The schedule is Monday–Friday, 9 AM to 5 PM.

The position involves compiling reports, maintaining records, and coordinating with guardians, benefit coordinators, and paralegals on ward entitlement applications and related matters.