Public Guardian Office Administrative Coordinator

St Thomas University Inc; Norland (FL); On-site; USD 35,000 - 45,000; Full time

Job summary

St Thomas University Inc is seeking an Administrative Assistant to support the Office of the Public Guardian in Davie, Florida. The role involves handling clerical tasks, data entry, document preparation, and collaboration with guardianship staff.

The candidate will conduct phone screenings, schedule meetings, and track ward-related deadlines while assisting with e-filing and reporting. A background in guardianship processes is preferred, with strong MS Office skills and integrity.

Qualifications

• High School diploma or GED required.
• Associate degree or vocational training in Business Administration or related field preferred.
• Minimum 3–5 years’ work experience in an administrative role.
• Knowledge of Florida Guardianship Statute 744 and related processes.
• Strong data entry and document preparation skills.
• Proficient in MS Office, SharePoint, and email communication.

Responsibilities

• Assists the Office of the Public Guardian with administrative tasks.
• Composes correspondence and memos from verbal instructions or notes.
• Enters client data into the client database system and maintains records.
• Conducts initial phone screening and schedules meetings.
• Prepares reports and tracks ward-related deadlines and court dates.
• Assists with legal document preparation and e-filing.
• Maintains office manual and procedure forms.
• Collaborates with guardian representatives and other staff on ward entitlement applications.

Skills

MS Word

MS Excel

Outlook

SharePoint

Guardianship Data Base

Communication skills

Education

High School diploma or GED

Associate degree in Business Administration or related field

Tools

Guardian Database

Document filing systems

Job description

St Thomas University Inc is seeking an Administrative Assistant to support the Office of the Public Guardian in Davie, Florida. The role involves handling clerical tasks, data entry, document preparation, and collaboration with guardianship staff.

The candidate will conduct phone screenings, schedule meetings, and track ward-related deadlines while assisting with e-filing and reporting. A background in guardianship processes is preferred, with strong MS Office skills and integrity.