Grants-Focused Accounting & Finance Coordinator

Automatic Data Processing, Inc.; Springfield (MA); On-site; USD 28,000 - 40,000; Full time

Job summary

The Accounting & Finance Coordinator at New North Citizens' Council supports the AP/AR Manager with daily accounting operations, including data entry, payment processing preparation, reconciliations, grant billing, and recordkeeping in a nonprofit setting.

The role requires strong Excel skills, keen attention to detail, and the ability to manage multiple tasks while maintaining confidentiality and meeting deadlines in a grant-funded environment.

Qualifications

• High School diploma or equivalent.
• 1 year of accounting, bookkeeping, accounts payable, accounts receivable, or related financial administrative experience.
• Intermediate proficiency in Microsoft Excel, including formulas, sorting, filtering, and working with financial spreadsheets.
• Strong organizational skills and attention to detail.
• Ability to enter, review, and maintain financial information accurately.
• Familiarity with basic accounting principles and financial documentation.
• Ability to manage multiple tasks, prioritize deadlines, and work independently.
• Strong communication and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive financial information professionally.

Responsibilities

• Enter and process financial information, including vouchers, vendor bills, bank interest, and check information.
• Review financial documents for completeness and accuracy before submitting them for processing.
• Organize, file, and maintain processed vouchers and supporting financial documentation.
• Assist the AP/AR Manager with routine accounting transactions and related administrative tasks.
• Reconcile automatic payments and payroll-related transactions against supporting records.
• Identify and report discrepancies to the AP/AR Manager for review and resolution.
• Prepare and process routine, less complex grant billings in accordance with established procedures.
• Maintain accurate documentation and supporting records for grant billing and reconciliations.
• Maintain organized electronic and physical accounting files.
• Manage office supply inventory, place orders, and monitor supply needs.
• Assist with financial reports, spreadsheets, and other administrative tasks as assigned.
• Maintain confidentiality of financial, employee, and organizational information.
• Support the AP/AR Manager in meeting accounting deadlines and maintaining efficient department operations.

Skills

Excel proficiency

Organization

Attention to detail

Communication

Confidentiality

Problem-solving

Education

High school diploma

Associate's degree

Tools

Accounting software

Job description

The Accounting & Finance Coordinator at New North Citizens' Council supports the AP/AR Manager with daily accounting operations, including data entry, payment processing preparation, reconciliations, grant billing, and recordkeeping in a nonprofit setting.

The role requires strong Excel skills, keen attention to detail, and the ability to manage multiple tasks while maintaining confidentiality and meeting deadlines in a grant-funded environment.