Grants & Financial Administration Associate

University of Illinois Chicago; Chicago (IL); On-site; USD 51,000 - 60,000; Full time

Job summary

University of Illinois Chicago is seeking a Business/Administrative Associate I to provide fiscal oversight for the Rural Health Professions program on the Rockford campus. The role emphasizes grant administration, budgeting, and financial reporting to ensure Sponsor compliance and effective stewardship of funds.

The position will manage subawards, contracts, invoicing, and reporting, supporting audits and closeout activities while coordinating with university offices and partners.

Qualifications

• Bachelor's degree in business administration, management, or related field.
• Two years of professional business, financial, and/or managerial work experience; a Master's degree may substitute for one year of experience.
• Additional education, training, and/or work experience may be required based on position requirements.

Responsibilities

• Provide day-to-day financial oversight of the Rural Health Professions (RHTP) program and grants.
• Develop, monitor, reconcile, and forecast grant budgets and expenditures.
• Monitor grant spending for variances, compliance, and fiscal risks; suggest corrective actions.
• Prepare financial reports, projections, and analyses for leadership and funding agencies.
• Review expenditures for allowability, allocability, reasonableness, and compliance with regulations; ensure sponsor requirements are met.
• Coordinate with university offices, funding agencies, and partners on grant/contract matters.
• Support audits, monitoring activities, and grant closeout processes.
• Develop and maintain systems for tracking budgets, contracts, subawards, invoices, and reporting deadlines.

Skills

Budget management

Grants/contracts management

Financial reporting

Contract administration

Cross-functional collaboration

Education

Bachelor's degree in business administration

Master's degree substitution for experience

Job description

University of Illinois Chicago is seeking a Business/Administrative Associate I to provide fiscal oversight for the Rural Health Professions program on the Rockford campus. The role emphasizes grant administration, budgeting, and financial reporting to ensure Sponsor compliance and effective stewardship of funds.

The position will manage subawards, contracts, invoicing, and reporting, supporting audits and closeout activities while coordinating with university offices and partners.