Grants Database Manager

DC Bar Foundation; Washington (District of Columbia); Hybrid; USD 85,000 - 95,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan with match

Home office allowance

Vacation and sick leave

Sabbatical leave

Job summary

The DC Bar Foundation in Washington, DC seeks a Grants Database Manager to own the Grants Management System (GMS) and ensure operations align with grants management best practices and DCBF standards. You will lead the lifecycle of grant programs in the Foundation’s Salesforce module, centralize data, and drive impactful data practices.

The ideal candidate will have strong leadership, a passion for supporting others with varying technical skills, and a commitment to continuous improvement through

Qualifications

• Experience in a nonprofit or foundation environment, preferably supporting grantmaking functions.
• Knowledge of nonprofit grantmaking processes and procedures, including participation in at least one full grant cycle with multiple applicants.
• Bachelor’s degree or equivalent level of work experience.
• Minimum of four years of progressive experience handling responsibilities comparable to those outlines for this role.

Responsibilities

• Serve as system owner for the Grants Management System (GMS), including vendor management, administrative and quality oversight, and content control with assistance from the Technology and Data Governance Specialist.
• Set up, manage, and establish the protocols for the GMS, including training and supporting the Programs Team and providing support to Grantee Partners.
• Responsible for software-related activities in programming, process workflow configuration, data management, data analysis, and reporting for the grants management system.
• Manage third-party software integrations such as DocuSign, Form Assembly, and Tableau.
• Provide GMS-related administrative support to the Programs Team throughout the life cycle of each grant round including preparing, auditing, and monitoring application submissions, providing technical assistance to applicants and grantees, coordinating the applications review process, preparing and monitoring grant award documentation, grant adjustments, grant extensions, preparing and submitting invoices for grant payments, and scheduling and monitoring grantee report submission.
• Utilize data in the GMS to create dashboards, ad hoc reports, mapping, graphs, and other visualizations for various internal and external stakeholders.
• Provide general operational support including the organization of files, creation of presentation materials, and data entry.
• Ensure integrity of data, in accordance with legal and regulatory requirements, as well as DCBF’s processes and requirements, including leading data clean-up initiatives (deduplication, ensuring data accuracy, etc.).
• Demonstrate continuous efforts to improve operations, streamline processes, and work cooperatively to execute programs effectively, addressing issues necessary to enhance desired outcomes.
• Keep abreast of new Salesforce features, functionality, and integrations to provide recommendations for process improvements.

Skills

Communication

Project management

Data analysis

Training & support

Collaboration

Attention to detail

Education

Bachelor’s degree or equivalent

Tools

Salesforce

DocuSign

Form Assembly

Tableau

Microsoft Office

Adobe Acrobat

Job description

THE FOUNDATION

The DC Bar Foundation is the leading funder of civil legal aid in the District of Columbia. We are committed to the vision that residents of the District have equal access to justice, regardless of income. Our mission is to fund, support, and improve legal representation of people who are financially disenfranchised or who are otherwise underserved in the District of Columbia.

OUR BELIEFS

We believe that everyone should have access to justice regardless of wealth, knowledge, or power. We seek to be community-rooted, led by the voices of those most impacted by our decisions. We believe in working collaboratively and demonstrating mutual respect for each other’s capacities, contributions, and ideas. We believe that we must work within ourselves, our networks, and our institutions to challenge racism with each decision we make. Finally, we believe in Team. It’s not just about getting the work done; it’s about HOW you get it done.

POSITION SUMMARY

The Grants Database Manager is responsible for the Grants Management System (GMS) and for assuring operations are aligned with generally recognized grants management best practices as well as DC Bar Foundation (DCBF) standards. The Manager will play a key role in developing and executing the lifecycle of all grant programs through the custom Salesforce module employed by the Foundation. As DCBF works to become more centralized with its data, this role will be instrumental in helping us grow in our data practices. The Grants Database Manager is a core team member who will manage the GMS and use grantee data to help demonstrate the impact of the Foundation’s investments.

The ideal candidate for this role is someone who has the knowledge of and has used the listed technologies, ideally acting as a project leader. The ideal candidate brings with them enthusiasm for supporting others with less technical skills and experience, enjoys connecting with others and working as part of an engaged team. A commitment to continuous improvement is critical; evidenced in this role by ongoing review and evaluation of existing data, and development of data cleaning and analysis strategies to improve and maximize data usage. Experience working in a small organization and with grants management is a plus.

ESSENTIAL JOB FUNCTIONS

The following list of duties is not exhaustive. The Foundation may also outline additional responsibilities that are not included in this job description.

• Serve as system owner for the Grants Management System (GMS), including vendor management, administrative and quality oversight, and content control with assistance from the Technology and Data Governance Specialist.
• Set up, manage, and establish the protocols for the GMS, including training and supporting the Programs Team and providing support to Grantee Partners.
• Responsible for software-related activities in programming, process workflow configuration, data management, data analysis, and reporting for the grants management system.
• Manage third-party software integrations such as DocuSign, Form Assembly, and Tableau.
• Provide GMS-related administrative support to the Programs Team throughout the life cycle of each grant round including preparing, auditing, and monitoring application submissions, providing technical assistance to applicants and grantees, coordinating the applications review process, preparing and monitoring grant award documentation, grant adjustments, grant extensions, preparing and submitting invoices for grant payments, and scheduling and monitoring grantee report submission.
• Utilize data in the GMS to create dashboards, ad hoc reports, mapping, graphs, and other visualizations for various internal and external stakeholders.
• Provide general operational support including the organization of files, creation of presentation materials, and data entry.
• Ensure integrity of data, in accordance with legal and regulatory requirements, as well as DCBF’s processes and requirements, including leading data clean-up initiatives (deduplication, ensuring data accuracy, etc.).
• Demonstrate continuous efforts to improve operations, streamline processes, and work cooperatively to execute programs effectively, addressing issues necessary to enhance desired outcomes.
• Keep abreast of new Salesforce features, functionality, and integrations to provide recommendations for process improvements.

MINIMUM REQUIREMENTS

Education & Experience

• Experience working in a nonprofit or foundation environment, preferably supporting grantmaking functions.
• Knowledge of nonprofit grantmaking processes and procedures, including participation in at least one full grant cycle with multiple applicants.
• Bachelor’s degree or equivalent level of work experience.
• Minimum of four years of progressive experience handling responsibilities comparable to those outlines for this role.

Technical & Systems Expertise

• Strong experience with Salesforce, including custom modules, workflow configuration, reporting, and system administration.
• Proficiency in data querying, reporting, analysis, and dashboard development.
• Strong data management skills including data cleaning, deduplication, data integrity protocols, and database governance.
• Understanding data privacy, security, and compliance requirements.
• Proficiency with Microsoft Office Suite and Adobe Acrobat.

Data Strategy & Continuous Improvement

• Demonstrated commitment to continuous improvement through evaluating systems, processes, and data practices.
• Ability to develop data analysis strategies that support organizational learning and impact measurement.
• Experience supporting organizational data centralization or data maturity initiatives.
• Ability to translate data insights into accessible information for non-technical audiences.

Project Management & Organizational Skills

• Demonstrated project management skills and the ability to coordinate various activities and resources.
• Highly organized with the ability to prioritize and manage timelines while being flexible in work assignments.
• Excellent attention to detail, with high standards of quality and accuracy.
• Conscientious, thorough, and precise, with the ability to produce high quality deliverables.
• Task-oriented with strong follow through skills needed to complete work correctly and on time.
• Self-disciplined, serious about the work, and strong sense of duty.

Collaboration & Communication

• Excellent written and verbal communication skills demonstrated through a factual and sincere communication style.
• Ability to train and support users with varying levels of technical proficiency.
• Ability to work both independently and collaboratively within a team environment.
• Demonstrated ability to contribute to a positive, respectful, and inclusive workplace culture.

Professional Attributes & Values

• Demonstrated commitment to racial equity, diversity, and mission-driven work.
• Ability to contribute to a positive work environment.
• Ability to work efficiently independently and with a team.
• Conscientious, thorough, and precise with a strong sense of accountability and duty.
• Sound judgment and professional maturity in handling sensitive information and organizational priorities, with an understanding of when issues require escalation.
• Ability to thrive in a fast-paced, evolving, and growth-oriented environment.

WORK ENVIRONMENT

This role is based in Washington, DC, and will require work to be performed remotely and within the office space. The position involves frequent use of computers, phones, and virtual meeting platforms. The role may require periodic work outside of regular business hours and occasional local travel.

The physical demands are representative of those that must be met by an employee to safely and successfully perform the essential functions of this job consistent with federal, state, and local standards, including meeting productivity standards. Persons with mental and physical disabilities are eligible for this position as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations.

The DC Bar Foundation provides equal employment opportunity to all employees and applicants for employment without regard to actual or perceived race, color, sex, age, religion, national origin, sexual orientation, personal appearance, political affiliation, pregnancy, genetic information, gender identity or expression, status as a victim of an intrafamily offense, domestic partner or familial status, marital status, matriculation, family responsibilities, source of income, place of residence or business, veteran status or active military service, disability, credit information, or status as a victim or family member of a victim of domestic violence, a sexual offense, or stalking, or any other characteristic protected by local or federal law.

In addition to the protections outlined by the federal government, the Foundation complies with all applicable laws governing nondiscrimination in employment, including but not limited to the DC Human Rights Act (DCHRA).

COMPENSATIONAND BENEFITS

We believe in paying fairly and competitively. To execute this, we utilize a strategic compensation review process to determine starting pay rates as well as annual adjustments. The hiring range for this position is $85,000 to $95,000. Decisions regarding each individual’s compensation are made using a holistic analysis of market rates, experience, competencies, education, performance, internal equity, annual budget, and economic state.

We also believe in supporting employees’ professional development, health and wellness, and work/life balance. Our benefits include health insurance, medical and dependent care FSAs, 401(k) retirement plan with match, commuter benefits, home office allowance, summer hours, professional development allowance, vacation and sick leave, and sabbatical appreciation leave.

TO APPLY

Submit your resume and cover letter outlining how your qualifications align with the requirements for this position. Applications submitted without a cover letter will not be considered. No calls or emails please.