Grants Coordinator II

University of Georgia; Athens (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

University of Georgia in Athens, GA seeks a Grants Coordinator II to assist faculty and researchers in preparing and reviewing proposals for external funding, and to coordinate submission with CVM Grants Coordinators and SPA. The role supports administration of sponsored projects and ensures sponsor requirements are met.

The position requires a Bachelor's degree in a related field and 2 years of professional experience, with a typical 8:00 am–5:00 pm schedule and full-time employment, located in

Qualifications

• Knowledge of pre-award grant procedures and sponsor requirements.
• Strong interpersonal and written communication abilities.
• Ability to work independently and manage multiple proposals.

Responsibilities

• Assist faculty, graduate students, and staff in proposal development and review for external funding.
• Submit proposals to sponsors within defined limits; coordinate outside limits with CVM Grants Coordinators.
• Support CVM Business Managers and investigators in sponsored project administration and documentation.

Skills

Pre-award knowledge

Communication skills

Independent work

Self-starter

Education

Bachelor's degree in related field

Tools

CVM Grants Portal

Job description

Posting Details

• Posting Number: S15509P
• Working Title: Grants Coordinator II
• Department: VetMed-Research & Graduate Aff

About the University of Georgia: Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department: The University of Georgia College of Veterinary Medicine, founded in 1946, is dedicated to training future veterinarians, providing services to animal owners and veterinarians, and conducting investigations to improve the health of animals as well as people. The college benefits pets and their owners, food-producing animals, and wildlife by offering the highest quality hospital and diagnostic laboratory services. Equipped with the most technologically advanced facilities located on a university campus, the college is dedicated to safeguarding public health by studying emerging infectious diseases that affect both animal and human health. The College of Veterinary Medicine values all members of the university community, recognizing that differences in experience and culture can only lead to a more well-rounded, accepting academic environment as embodied in our Principles of Community.

• College/Unit/Department website: www.vet.uga.edu
• Posting Type: External
• Retirement Plan: TRS or ORP
• Employment Type: Employee
• Benefits Eligibility: Benefits Eligible
• Full/Part time: Full Time
• Work Schedule: 8:00 am - 5:00 pm Monday - Friday
• Advertised Salary: Commensurate with qualifications and experience
• Posting Date: 07/24/2026
• Open until filled: Yes
• Proposed Starting Date: 09/01/2026
• Location of Vacancy: Athens Area

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

• Classification Title: Grants Professional II
• FLSA: Exempt
• FTE: 1.00

Minimum Qualifications: Bachelor's degree in a related field or equivalent and 2 years of professional experience

Position Summary: Assist faculty, graduate students and/or staff in development, preparation, and review of proposals for external funding. Submit proposals to sponsors within DLSA limits. Coordinate submission of proposals outside DLSA limits with CVM Grants Coordinators and/or SPA. Serve as a resource to CVM Business Managers and investigators in administration of sponsored projects. Interpret, clarify and document diverse sponsor requirements.

Knowledge, Skills, Abilities and/or Competencies: Knowledge of procedures in pre-award grant with some financial preparation. Good interpersonal and communication skills. The ability to work independently and resolve common problems. Self-starter and teamwork is preferred. Graduation from an accredited college or university. Delegated Limited Submission Authority (DLSA) status to be attained at this level within six to twelve months.

Physical Demands: Sitting for long periods of time; extensive reading of proposal guidelines and policy and procedures.

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)? No

Credit and P-Card policy: Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties & Responsibilities

• Assist faculty, graduate students and/or staff in development, preparation, and review of proposals for external funding and with set up and routing of proposals in the UGA Grants Portal. Assure accuracy of proposal budgets, including indirect costs, cost share, subcontracts, and overall completeness of proposal.
• Submit proposals to sponsors within DLSA limits. Coordinate submission of proposals outside DLSA limits with CVM Grants Coordinators and/or SPA. Work closely with other CVM Grants Coordinators as needed to balance workload and facilitate submission of timely, compliant proposals.
• Serve as a resource to CVM Business Managers and investigators in administration of sponsored projects - help with NCE requests, pending award requests, modifications, award budgets and award information needed, progress report information and troubleshooting issues. Track/monitor/follow up on non-financial requests routed to SPA until complete. Provide guidance to help ensure that restricted accounts are managed in accordance with UGA financial policies and procedures and sponsor terms and conditions.
• Interpret, clarify and document diverse sponsor requirements. Participate in training sessions, conferences and webinars to stay current on research administration. Help with periodic summary reports and with resources to improve research administration.