GRANTS SPECIALIST I

Ugajobsearch; Athens (GA); On-site; USD 45,000 - 60,000; Full time

Job summary

The University of Georgia is seeking a GRANTS SPECIALIST I to support external funding activities in Athens. You will review and process grant awards, cooperative agreements, and MOUs, and negotiate changes on behalf of UGA and UGARF.

You will manage awards from setup through project close-out, ensure compliance with agency guidelines, and assist faculty with interpreting complex requirements and budgeting.

Qualifications

• Foundational knowledge of institutional policies and procedures pertaining to external funding and finance and administration.
• Awareness of standard methods and procedures used in proposal preparation, coordination, submission, and implementation.
• Establish and maintain effective working relationships with university personnel, state and federal agencies and private organizations on complex matters.
• Participate in the evaluation and analysis of OSP policies and procedures, and assist in devising new institutional policies.
• Communicate effectively, both orally and in writing, directly with PIs and other UGA personnel about a limited array of research administration topics.
• Work under varying levels of supervision in a deadline oriented environment.
• Strong commitment to excellent customer service, and the ability to multitask and manage a caseload from a variety of sponsors.

Responsibilities

• Reviews and processes grant awards, cooperative agreements, and MOU’s from state, private, non-profit, and federal sponsors; negotiates changes when needed on behalf of UGA and UGARF.
• Manages awards from set up through to project close-out, including negotiating and requesting modifications when necessary.
• Assures compliance with agency guidelines and all applicable federal, state, and university regulations, such as animal and human subject use, debarment and suspension, drug-free workplace.
• Ensures accuracy of proposal budget including indirect costs and subcontracts’ adherence to internal legal considerations.
• Assists faculty and staff by interpreting agency philosophy, policies, regulations and guidelines; interprets, clarifies, and documents diverse agency—requirements, procedures, and policies.
• Negotiates and authorizes agreements on behalf of UGA or its research foundation. May defer to Legal Affairs on some issues.
• Serves as liaison between potential funding agencies and faculty regarding complex questions. Performs related work as assigned.

Skills

Grant administration

Proposal coordination

Communication skills

Multitasking

Customer service

Deadline orientation

Job description

GRANTS SPECIALIST I

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

Posting Details

Posting Number S15825P Working Title GRANTS SPECIALIST I Department VPR-SPA Pre-Award About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full‑time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine. Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information Monday through Friday, 8:00 AM – 5:00 PM Advertised Salary Commensurate with Experience Posting Date 09/28/2026 Open until filled Yes Closing Date Proposed Starting Date 11/01/2026 Special Instructions to Applicants Location of Vacancy Athens Area

Special Instructions to Applicants

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV


• Cover Letter


• List of References with Contact Information

Contact Information

Recruitment Contact Name: Cathy Cuppett
Recruitment Contact Email: [e-mail]
Recruitment Contact Phone:

Knowledge, Skills, Abilities and/or Competencies

• Foundational level of knowledge of institutional policies and procedures pertaining to external funding and finance and administration.


• Awareness of the standard methods and procedures used in proposal preparation, coordination, submission, and implementation.


• Establish and maintain effective working relationships with university personnel, state, and federal agencies and private organizations on complex matters.


• Participate in the evaluation and analysis of OSP policies and procedures, and to assist in devising new institutional policies.


• Communicate effectively, both orally and in writing, directly with PIs and other UGA personnel about a limited array of research administration topics.


• Work under varying levels of supervision in a deadline oriented environment.


• Strong commitment to excellent customer service, and the ability to multitask and manage a caseload from a variety of sponsors.

Physical Demands Sitting at computer for long periods of time. Is driving a responsibility of this position? No Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities Reviews and processes grant awards, cooperative agreements, and MOU’s from state, private, non-profit, and federal sponsors; and negotiates changes when needed on behalf of UGA and UGARF . Percentage of time 20 Duties/Responsibilities Manages awards from set up through to project close-out, including negotiating and requesting modifications when necessary. Percentage of time 20 Duties/Responsibilities Assures compliance with agency guidelines and all applicable federal, state, and university regulations, such as animal and human subject use, debarment and suspension, drug-free workplace. Ensures accuracy of proposal budget including indirect costs and subcontracts’ adherence to internal legal considerations. Percentage of time 20 Duties/Responsibilities Assists faculty and staff by interpreting agency philosophy, policies, regulations and guidelines; interprets, clarifies, and documents diverse agency—requirements, procedures, and policies. Percentage of time 15 Duties/Responsibilities Negotiates and authorizes agreements on behalf of UGA or its research foundation. May defer to Legal Affairs on some issues. Percentage of time 15 Duties/Responsibilities Serves as liaison between potential funding agencies and faculty regarding complex questions. Performs related work as assigned. Percentage of time 10