Grants Coordinator

Center for Comprehensive Care & Diagnosis of Inherited Blood Disorders (CIBD); Orange (CA); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Flexible Spending Account

Life insurance

Paid Time Off

Holidays

403(b) retirement plan with employer 4

Job summary

The Center for Comprehensive Care & Diagnosis of Inherited Blood Disorders (CIBD) is seeking a Grants Coordinator to support grant communications, documentation, and sub-award processes under the Director of Grants Administration. This on-site role includes coordinating region-wide meetings and developing newsletters and website content.

Responsibilities include maintaining grant files, supporting pre- and post-award activities, monitoring budgets and reporting calendars, and collaborating with

Qualifications

• High school diploma or GED (or equivalent years of experience).
• Minimum of one (1) year of experience in grant administration, grant management, grant writing, and implementing public health programs.
• BA/BS or higher in public health or related field preferred.
• Experience working in a collaborative team.
• HIPAA training or ability to complete within one month of hire.
• Basic Life Support (BLS) certification or ability to obtain within three months of hire.

Responsibilities

• Maintain master grant files and ensure contracts and grants are up to date; assist sub-awards and amendments.
• Develop and disseminate grant-related communications; prepare meeting minutes and newsletters; update grant websites.

Skills

Grants collaboration

Teamwork

Documentation

Education

AA/AS/BA/BS in public health or related field

Tools

Grant management software

Microsoft Office

Job description

The Center for Inherited Blood Disorders (CIBD) is a passionate non-profit organization dedicated to delivering high-quality, comprehensive, and family-centered care that significantly enhances the lives of children and adults with blood disorders. By choosing a career with us, you'll be joining a vibrant team committed to advancing public health while also investing in your personal and professional growth. Explore the opportunity to make a real difference in the community while developing your skills in a supportive, mission-driven environment. Your contributions will help shape our future and transform lives!

Job Summary

Under the direct supervision of the Director of Grants Administration, the Grants Coordinator maintains and provides assistance with grant communication, documentation, and other related activities. The Grants Coordinator will also assist in coordination of region-wide meetings and development of communication materials (disseminated through e-newsletters and development of website content) that are shared within our regional network.

Department: Grants Schedule: M - F, 8:30 - 5:00 Location: On-site

Essential Duties

• Document Management: Maintain master files on grants and ensure all contracts and grant files are updated and accurate; Gather needed documentation and assist in the execution of sub-awards and related amendments; Maintain grant-related databases.
• Communications: Document and disseminate meeting minutes; Develop and design grant-related materials and newsletters; Review and update grant related websites; Gather needed documentation and assist in the execution of sub-awards and related amendments.
• Grant Management: Support pre- and post-award grants management activities, including conducting risk assessments and financial/programmatic monitoring of subrecipients; processing and reviewing subrecipient invoices and expenditure reports for allowability and accuracy; collecting, compiling, and validating programmatic and financial data for funder reporting requirements; tracking reporting deadlines and maintaining a reporting calendar across multiple funders and subrecipients; tracking grant budgets and expenditures against approved award terms; assisting with subrecipient agreement setup, modifications, and close-out; and supporting compliance with applicable federal (e.g., 2 CFR Part 200) and funder-specific requirements.
• Event Coordination: Coordinate event logistics for meetings, seminars, and conferences by coordinating registration, fees, and reimbursements, preparing materials, proof reading, and interacting with speakers.

Requirements

• High school diploma or GED (or equivalent years of experience).
• Minimum of one (1) year of experience in grant administration, grant management, grant writing, and implementing public health programs.

Required Licenses/Certifications

• Basic Life Support(BLS) Certification (or ability to obtain within three months of hire).
• HIPAA Training (or ability to complete within one month of hire).

Additional Required Qualifications

• Experience working in a collaborative team.

Preferred Qualifications

• AA/AS/BA/BS degree in public health or related field preferred.

Benefits

• Medical (100% employee coverage and 50% dependent coverage)
• Vision (100% employee coverage and 50% dependent coverage)
• Dental (99% employee coverage of dental)
• Flexible Spending Account
• Life insurance
• Paid Time Off
• 10 observed paid holidays
• 403(b) retirement plan with 4% employer match

Compensation listed is the expected salary base at time of hire. Actual compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience.

About the Organization

The Center for Comprehensive Care & Diagnosis of Inherited Blood Disorders (CIBD), a 501(c)3 non-profit organization, is committed to providing comprehensive care for patients and their families with rare, chronic inherited blood disorders. CIBD is a part of a nationwide network of over 140 Hemophilia Treatment Centers that use multidisciplinary teams of blood disorder specialists to provide expert comprehensive diagnosis, medical care, outreach, education, outcomes monitoring, surveillance, and prevention services to people with Hemophilia, Sickle-Cell Anemia, Thalassemia, Von Willebrand Disease, Mast Cell Activation Syndrome (MCAS) and other related benign hematology conditions. CIBD is the regional grantee for the Western States Region for Hemophilia, the Pacific Sickle Cell Regional Collaborative (PSCRC) and Networking California for Sickle Cell Care (NCSCC) providing regional leadership, fiscal and administrative oversight, grants management, capacity building, clinical education, technical assistance, evaluation, and outreach to public and private health agencies at the local, state, and federal levels.

The Center for Inherited Blood Disorders is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the company's non-discrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

www.cibd-ca.org