GRANTS COORDINATOR

Arkansas Department of Energy & Environment; Little Rock (AR); On-site; USD 47,000 - 70,000; Full time

Job summary

Arkansas Department of Energy & Environment is seeking a Grants Coordinator to oversee the preparation, submission, and monitoring of grant proposals, ensuring compliance with state and federal rules. The role serves as a liaison among grant applicants, recipients, and internal departments, coordinating documentation and reporting.

The position is on-site in Little Rock, AR, with responsibilities spanning budgeting, invoicing, and coordination of external partners to ensure timely grant

Qualifications

• Bachelor's degree in business administration, public administration, accounting, or a related field preferred.
• Two years of experience in grants management or related administrative support roles.

Responsibilities

• Coordinate the preparation and submission of grant applications and proposals.
• Ensure that all required documentation is accurate, complete, and submitted promptly.
• Monitor active grants, ensuring that progress reports, financial statements, and other documentation are submitted as required.
• Assist in the development and maintenance of grant tracking systems to ensure accurate and up-to-date records.
• Review and process invoices, budgets, and reports related to grants.
• Provide support and guidance to grant recipients regarding the administration of their grants.
• Coordinate communication between the grants team and external stakeholders, including funding agencies and grant recipients.

Skills

Grants management

Budgeting

Communication

Time management

Attention to detail

Education

Bachelor's degree in business/ public/ accounting or related field

Tools

Microsoft Office

Grants management software

Job description

Position Summary

The Grants Coordinator will coordinate the preparation and submission of grant applications and proposals. Ensure that all required documentation is accurate, complete, and submitted promptly. Monitor active grants, ensuring that progress reports, financial statements, and other documentation are submitted as required. Assist in the development and maintenance of grant tracking systems to ensure accurate and up-to-date records. Review and process invoices, budgets, and reports related to grants. Provide support and guidance to grant recipients regarding the administration of their grants. Coordinate communication between the grants team and external stakeholders, including funding agencies and grant recipients.

This position requires on-site employment with no remote or hybrid options available.

Job Responsibilities And Expected Results

• Review budget and expenditures in AWARE.
• Produce expenditure and draw reports.
• Compile data for federal reporting.
• Process daily payment requests in AWARE.
• Work with clients and vendors to establish vendor numbers.
• Other duties as assigned.

Position Information

Job Series: Grant Management – Career-path

Classification: Grants Coordinator

Class Code: FGM02P

Pay Grade: SGS05

Salary Range: $47,397 - $70,148

Location: Little Rock, AR, US, 72202

Anticipated Starting Salary: $47,396.96

Job Summary

The Grants Coordinator plays a key role in supporting the administration and oversight of grant applications and processes. This position coordinates the preparation, submission, and monitoring of grant proposals, ensuring that they comply with state and federal requirements. The Grants Coordinator assists in the management of active grants and serves as a liaison between grant applicants, recipients, and internal departments.

Primary Responsibilities

• Coordinate the preparation and submission of grant applications and proposals.
• Ensure that all required documentation is accurate, complete, and submitted promptly.
• Monitor active grants, ensuring that progress reports, financial statements, and other documentation are submitted as required.
• Assist in the development and maintenance of grant tracking systems to ensure accurate and up-to-date records.
• Review and process invoices, budgets, and reports related to grants.
• Provide support and guidance to grant recipients regarding the administration of their grants.
• Coordinate communication between the grants team and external stakeholders, including funding agencies and grant recipients.

Knowledge and Skills

Knowledge of grants management practices, including budgeting and compliance requirements. Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously. Good communication and interpersonal skills, with the ability to interact effectively with staff, grant recipients, and external agencies. Strong attention to detail and the ability to review complex documents for accuracy and compliance. Proficiency in Microsoft Office Suite and grants management software.

Minimum Qualifications

A bachelor’s degree in business administration, public administration, accounting, or a related field preferred. Two years of experience in grants management or related administrative support roles.

Licensure/Certifications

N/A

Nearest Major Market

Little Rock

Additional Job Related Education and/or Experience

OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.