Grants & Contracts Specialist IV(Pre & Post Award)

University of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 65,000 - 90,000; Full time

Job summary

The University of Pittsburgh's Department of Surgery Research Administration seeks a Grants & Contracts Specialist IV (Pre & Post Award) to support a large federally funded clinical trial, with both pre- and post-award responsibilities.

The role manages complex grants, contracts, budgets, subcontracts, and government reports; negotiates terms, monitors expenditures, prepares amendments, and ensures compliance with sponsor rules and federal regulations.

Qualifications

• Requires a Bachelor's degree and 3+ years of grants or contracts experience.
• Experience with pre- and post-award accounting and government reporting.
• CRA (Certified Research Administrator) preferred.

Responsibilities

• Perform pre- and post-award accounting for complex grants and contracts.
• Oversee invoices, cost transfers, sub-awards, and budget analyses.
• Monitor account activity, perform internal audits, and modify budgets.
• Ensure compliance with sponsor terms and federal regulations.
• Prepare complex applications and reports to federal agencies.

Skills

Grants & contracts management

Budget accounting

Regulatory compliance

Education

Bachelor's degree

Job description

Job Description - Grants & Contracts Specialist IV (Pre & Post Award) (26005440)

Grants & Contracts Specialist IV (Pre & Post Award)

This is an excellent opportunity to join the Department of Surgery Research Administration team as we launch a new, large federally funded clinical trial. We are seeking an experienced Grants & Contracts Specialist with both Pre & Post Award knowledge to support a new federally funded clinical trial with a highly acclaimed Principal Investigator. Experience in managing subcontract and clinical site agreements is desired.

Job Summary

Performs pre- and post-award accounting duties for very complex grants and contracts. Prepares, negotiates, and monitors very complex grants, contracts, subcontracts, and budgets. Prepares complex government applications and reports and interprets policy and procedure. Monitors account activity, performs internal audits, processes budget modifications, analyzes financials, and reviews routine reports. Develops and implements accounting techniques and procedures for operational improvements and assists with managing special projects and preparing operating budgets.

Essential Functions

• Performs pre- and post-award accounting duties for very complex grants and contracts; oversees and approves invoices, cost analyses, re-budgeting projects, sub-awards, journal entries, and supply purchases.
• Monitors very complex grants, contracts, subcontracts, and budgets; processes amendments, modifications, extensions, and terminations of contracts; arbitrates claims and complaints; serves as a primary contact for all accounting and regulatory issues.
• Monitors account activity including expenditures, cost transfers, adjustments, reconciliations, and other related transactions; performs internal audits and processes budget modifications.
• Ensures accuracy and adherence to budgets, sponsor terms, federal regulations, policies, and procedures; provides policy and procedure interpretation.
• Prepares complex applications and reports to federal and sponsoring agencies; analyzes financial documentation and reviews routine reports.

Physical Effort

Must be able to sit and work at a computer for long periods of time. May require attendance at in-person meetings on campus.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Job Classification Staff.Grants & Contracts Specialist IV (Pre & Post-Award)

Job Family Research

Job Sub-Family Grants & Contracts

Campus Pittsburgh

Minimum Education Level Required Bachelor's Degree

Minimum Years of Experience Required 3

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Additional details about Required Licensure/Certification CRA (Certified Research Administrator) preferred.

Work Schedule Monday - Friday 8am to 4:30pm

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range TBD Based Upon Qualifications

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

The University of Pittsburgh is an equal opportunity employer / disability / veteran.