Grants & Contracts Specialist — Hybrid/Remote

Knowledge Builders Inc.; City of Albany (NY); Hybrid; USD 60,000 - 78,000; Full time

Benefits offered by this job

On-the-job training

Job summary

Knowledge Builders Inc. is seeking a Legal Assistant (working title: Grants Specialist) to join the New York OPWDD Grants Management Unit in Albany, NY. The role focuses on supporting contracts, procurements, and administrative operations to ensure smooth workflows.

The Grants Specialist will work under the Associate Director of Contracts, coordinating across CMU and GMU activities and supporting leadership with research and ad-hoc projects.

Qualifications

• Associate degree minimum; bachelor’s degree preferred.
• At least 2 years of office experience preferred.
• Ability to understand complex written materials; strong writing, analytical, communication, and organizational skills; proficient with Microsoft Office; quick learner of new software; able to meet deadlines and manage multiple priorities.

Responsibilities

• Assist in development and organization of solicitations, contracts, and grants, including tracking and administrative review of proposals.
• Manage evaluation documentation, process files in internal databases and the Statewide Financial System (SFS), and coordinate evaluation logistics.
• Streamline unit operations, maintain filing systems, and keep tracking spreadsheets up to date.
• Monitor multiple shared email inboxes and communicate with vendors, stakeholders, and staff professionally.
• Perform duties related to contractual and administrative services including research, proofreading, compliance, scheduling, and meeting notes.

Skills

Writing

Analytical skills

Communication

Organizational skills

Multitasking

Education

Associate degree

Bachelor degree preferred

Tools

Microsoft Excel

SFS (Statewide Financial System)

Database systems

Job description

Knowledge Builders Inc. is seeking a Legal Assistant (working title: Grants Specialist) to join the New York OPWDD Grants Management Unit in Albany, NY. The role focuses on supporting contracts, procurements, and administrative operations to ensure smooth workflows.

The Grants Specialist will work under the Associate Director of Contracts, coordinating across CMU and GMU activities and supporting leadership with research and ad-hoc projects.