Grants & Contracts Manager

Primary Care Coalition of Montgomery County; Baltimore (MD); On-site; USD 78,000 - 87,000; Full time

Benefits offered by this job

Health insurance

Retirement with match

Generous paid time off

Job summary

South Baltimore Gateway Partnership seeks a Gr ants & Contracts Manager to lead grant administration, contracting, and compliance for the Restoration Program's Transformational Projects in Baltimore city. You will coordinate funder reporting, procurement, and vendor contracts while supporting project delivery and stewardship.

The role emphasizes strong organizational skills, attention to detail, and collaboration with the Restoration team, legal counsel, and partners.

Qualifications

• 5+ years administering grants, contracts, or procurement in public or nonprofit settings.
• Experience with government or public funding programs is preferred.
• Strong organizational skills with attention to detail and deadlines.
• Ability to translate complex requirements into clear workflows and tasks.
• Excellent written and verbal communication for diverse stakeholders.

Responsibilities

• Oversee post-award grant administration, including reporting and compliance.
• Coordinate vendor contracting, procurement records, and amendments.
• Manage site access, MOUs, and long-term stewardship agreements.
• Develop repeatable workflows, trackers, and checklists for transparency.
• Liaise with operations, legal, and funders to ensure timely deliverables.

Skills

Grant management

Contracts management

Compliance oversight

Budgeting & reconciliation

Project coordination

Communication

Risk identification

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Google Workspace

Salesforce

DocuSign

Adobe Acrobat Pro

Asana

Teams/Zoom video conferencing

Job description

Grants & Contracts Manager/Senior RestorationManager, Grants & Contracts Administrator

Join our mission-driven organization that’s growing rapidly and shaping the future of our community in South Baltimore.

Are you a grants and contracts management professional who loves to work at the intersection of environmental restoration and justice at the local level? Are you passionate about shoreline restoration and nature-based resiliency projects in urban areas? Do you want to make an impact in South Baltimore? If this sounds like you, we have a fabulous opportunity for a Grants & Contracts Manager to join our team at South Baltimore Gateway Partnership (SGBP) in Baltimore!

The Grants & Contracts Manager supports SGBP’s mission-driven Restoration Program projects in South Baltimore communities. As part of SBGP’s Transformational Projects work, the Restoration Program stewards more than $80 million in investments to restore and reconnect South Baltimore’s Middle Branch shoreline. Through the Middle Branch Resiliency Initiative (MBRI) and related investments, the Restoration Program is restoring acres of lost tidal habitat, improving water quality, strengthening resilience to flooding and erosion, and expanding public access to the waterfront. Working in partnership with South Baltimore communities, the program has already transformed significant stretches of shoreline and continues to pair major physical investments with community engagement, workforce development, programming, and stewardship.

The Grants & Contracts Manager serves as the administrative and compliance backbone of SBGP’s growing Restoration Program, ensuring that grants, contracts, procurement processes, and related agreements are executed and administered effectively so that ambitious, mission-driven restoration projects can move forward successfully. This position has the judgment and experience to independently interpret requirements, establish systems, flag risks, coordinate across internal and external partners, and drive administrative processes to completion with minimal supervision.

This is an amazing opportunity to advance your career and work with fantastic colleagues and community members to showcase the growth of South Baltimore. This is a hybrid position, working primarily at a desk, and you will need to attend some meetings in the office.

Here’s a Snapshot of the Position:

Grants and Funding Administration

• Reviews prospective funding agreements prior to execution to identify significant compliance, procurement, reporting, match, or other administrative requirements and flag potential issues for program leadership, Operations, or legal counsel.
• Leads post-award grant administration and compliance for external funding supporting the Restoration Program, translating funding agreements into actionable requirements, deadlines, documentation needs, and internal assignments.
• Coordinates funder contracting and grant administration, including agreements, amendments, reporting, reimbursement requests, supporting documentation, deliverable tracking, and closeout.

Procurement and Contracting

• Leads or coordinates Restoration Program procurement and vendor contracting, working with the Restoration Managers, Operations team members, and legal counsel to move contracts from procurement through execution, and maintain required records.
• Coordinates Baltimore City Minority- and Women-Business Enterprise (M/WBE), state Disadvantaged Business Enterprise (DBE), and other contracting compliance, including required outreach, participation documentation, approvals, monitoring, and reporting.
• Manages the administrative process for property access and site-control agreements, including rights of entry, MOUs, and long-term stewardship or maintenance agreements, coordinating with project leads and legal counsel as needed.

Compliance Systems and Administration

• Develops and maintains program-wide compliance systems that track award periods, budgets, milestones, match requirements, procurement conditions, reporting deadlines, contractual obligations, vendor deliverables, and other requirements across the Restoration portfolio.
• Serves as the Restoration Program's primary liaison with the SBGP Operations team on grants, contracts, procurement, reimbursements, and related compliance matters.
• Works closely with the Restoration team to collect technical and programmatic information needed for funder reporting while allowing project managers to remain focused primarily on project delivery.
• Proactively identifies upcoming requirements, potential compliance issues, administrative bottlenecks, and missing documentation and drive them toward resolution.
• Develops repeatable workflows, trackers, templates, checklists, and recordkeeping practices so that grant and contract administration is systematic and transparent rather than dependent on institutional memory.

Team Coordination

• Works with the Restoration Director to establish program-wide systems for grant compliance, procurement, and vendor contract tracking.
• Works with the Restoration Managers to integrate funding and contracting requirements into project delivery and ensures timely completion of compliance obligations.
• Works with the Communications and Outreach team on funder-required communications, signage, website acknowledgments, and related requirements.
• Works closely with the Operations team and the Business System Administrator on organizational contracting, procurement, financial administration, and compliance processes.

What You Bring:

• 5+ years of relevant experience in grants, contracts, compliance, procurement, public administration, or a related field.
• Demonstrated experience administering grants and contracts, preferably involving government or other public funding.
• Comfort working with budgets, reimbursement documentation, match requirements, and other financial information associated with grant and contract administration.
• Exceptional organizational skills and attention to detail, with an ability to manage multiple deadlines, requirements, and processes simultaneously.
• Strong judgment and problem-solving skills, including the ability to identify compliance questions or risks and determine when additional guidance is needed.
• Strong written communication skills.
• Comfort interpreting agreements, policies, regulations, and other administrative requirements.
• Highly process-oriented; enjoys translating complicated requirements into clear workflows, trackers, checklists, and assignments.
• Mission-driven, with a genuine interest in environmental restoration and in helping deliver projects that strengthen communities and the South Baltimore waterfront.
• Demonstrated project management experience.
• Software proficiency including:
  • Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
  • Google Suite (Calendar, Docs, Maps, etc.)
  • Customer Relationship Management System (Salesforce)
  • DocuSign
  • Adobe Acrobat Pro
  • Asana
  • Video Conferencing to conduct meetings and events via Teams, Zoom, or other video conferencing technology

It’d Be Great If You Bring:

• Experience in one or more of the following: public procurement, Baltimore M/WBE or state DBE compliance, capital projects, reimbursement-based grants, or government contracting.

This position offers:

• Entry annual salary range of $78,000.00 to $87,000.00, commensurate with experience.
• Competitive benefits: health insurance; retirement with match; generous paid time off; others.
• A cohesive, mission-oriented, value-driven philosophy.
• Career development opportunities within South Baltimore Gateway Partnership.
• Hybrid work environment.
• Please note that this position may require local travel up to 10% of the time.

About South Baltimore Gateway Partnership

When slot machine gambling came to Maryland, South Baltimore residents were promised the resources to improve their communities. South Baltimore Gateway Partnership (SBGP) is fulfilling that promise. Guided by our Strategic Plan, SBGP focuses on three crucial elements of the South Baltimore Gateway Master Plan: Environmental Sustainability, Health and Wellness, and Community Development and Revitalization. SBGP has divided our work into three program areas: Community Grants, Enhanced Services, and Transformational Projects.

South Baltimore Gateway Partnership believes that diversity, equity, and inclusion are critical to our success. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool. At South Baltimore Gateway Partnership, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), national origin, age, ancestry, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristics protected by applicable law.