Grants & Contracts Lead - Remote-Friendly Nonprofit

Democracy at Work Institute; Oakland (CA); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Generous time-off policy

Professional development budget

Job summary

Democracy at Work Institute seeks an experienced, self-directed Grants and Contracts Manager to supervise government and private funds and sub-awards to partners nationwide. The role supports the expansion of employee ownership while coordinating with the ED and leadership team.

The position oversees reporting, budgeting, data tracking, and compliance for roughly $2 million in annual revenue, with room to grow in a mission-driven, remote-friendly environment that prefers Oakland-based work.

Qualifications

• Minimum 3 years work-related experience in grants administration and/or development support.
• Grant writing and reporting experience.
• Strong organizational and time management skills, with ability to work independently and manage multiple tasks.
• Excellent written and oral communication skills.
• Analytical and problem-solving skills with attention to detail.
• Advanced skills with Microsoft Office Suite, GSuite, online project management systems, and remote file systems.

Responsibilities

• Manage all grants and contracts for the organizational portfolio of local and national programs.
• Prepare contracts, subcontracts and amendments; provide training to subcontractors.
• Manage subcontracts including reporting, invoicing, payment, quality control and evaluation.
• Coordinate with program and operations staff to ensure timely reporting and resolve issues.
• Maintain budget tracking and ensure regular reporting with accounting.
• Develop systems to track funder relationships and grant/proposal development.
• Support collection of metrics and evaluations for annual reporting.
• Assist with tracking compliance documentation and provide training on federal contract requirements.

Skills

Grants administration

Grant writing

Reporting

Communication

Time management

Detail oriented

Microsoft Office

GSuite

Project management tools

Spreadsheets

Tools

Microsoft Office

GSuite

Project management tools

Remote file systems

Online meeting tools

Spreadsheets

Job description

Democracy at Work Institute seeks an experienced, self-directed Grants and Contracts Manager to supervise government and private funds and sub-awards to partners nationwide. The role supports the expansion of employee ownership while coordinating with the ED and leadership team.

The position oversees reporting, budgeting, data tracking, and compliance for roughly $2 million in annual revenue, with room to grow in a mission-driven, remote-friendly environment that prefers Oakland-based work.