Grants & Contracts Fiscal Associate: Invoicing & Compliance

CAMBA; New York (NY); On-site; USD 55,000 - 64,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

403(b) Retirement Plan with Employer 8

Paid time off

Paid holidays

Job summary

CAMBA is seeking a Fiscal Administrator Associate in Brooklyn, NY to support grant and contract billing, invoicing, and data tracking. You will coordinate with fiscal, program, and payroll teams to ensure accurate processing and audit-ready records.

The role requires 1–2 years of administrative or fiscal experience, proficiency in Excel and Sage Intacct, and strong organizational skills. CAMBA offers a comprehensive benefits package and full-time employment.

Qualifications

• High school diploma or GED required.
• 1–2 years of administrative, fiscal, grants and contracts experience preferred.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Invoice processing and support, including documentation organization.
• Review invoices for completeness and accuracy and identify discrepancies.
• Follow up with internal teams for documentation.
• Monitor rejected invoices and track status.
• Maintain audit-ready records and prepare backup for audits.
• Enter invoice data into Passport and other systems.
• Track invoice status across the full lifecycle and escalate delays.
• Organize shared drives, scan and archive documents.
• Coordinate with Fiscal, Program, Budget, AP, Purchasing, Receiving, and Payroll teams.

Skills

Administrative support

Grants & contracts

Billing & accounting

Data tracking

Education

High school diploma

Tools

Sage Intacct

Excel

Outlook

Job description

CAMBA is seeking a Fiscal Administrator Associate in Brooklyn, NY to support grant and contract billing, invoicing, and data tracking. You will coordinate with fiscal, program, and payroll teams to ensure accurate processing and audit-ready records.

The role requires 1–2 years of administrative or fiscal experience, proficiency in Excel and Sage Intacct, and strong organizational skills. CAMBA offers a comprehensive benefits package and full-time employment.