Grants & Contracts Coordinator - Nonprofit Compliance

Hively; Pleasanton (CA); On-site; USD 69,000 - 75,000; Full time

Benefits offered by this job

Medical plans 100% employee coverage

Health & Dependent Care FSA

14 Paid Holidays + 4 flex holidays

Generous PTO policy

Tuition Reimbursement

Life & Disability Insurance 100% paid

403(b) plan

SEP-IRA employer contribution 5%

Development opportunities

Job summary

Hively in Pleasanton, CA is seeking a Grants & Contracts Coordinator to manage the full lifecycle of grants and contracts across private foundations, government agencies, and corporate sponsors, ensuring compliance and timely reporting.

You will collaborate with Program Directors and Finance to develop budgets, prepare narratives, monitor spend, and maintain accurate grant documentation while supporting audits and funder relations.

Qualifications

• 3–5 years of experience in grant management, preferably in a nonprofit setting.
• Budgeting and financial reporting experience with detailed grant reports.
• Experience with complex compliance requirements, including government contracts and federal regulations (OMB Circulars, 2 CFR 200).
• Strong knowledge of grant management processes: proposal writing, compliance monitoring, and financial reporting.
• Excellent written and verbal communication with funders, staff, and leadership.

Responsibilities

• Support the entire grant and contract lifecycle from preparation to reporting and implementation.
• Collaborate with Program Directors and Finance to develop budgets and narratives aligned with program goals.
• Monitor grant compliance, deadlines, and reporting requirements; prepare timely funder reports.
• Foster positive funder relations and respond to inquiries related to reporting or program implementation.
• Maintain grant records and implement tracking systems for cycles, deadlines, and allocations.
• Coordinate with program staff and leadership to ensure proper use of grant funds within budget.
• Support internal and external audits with required grant documentation.
• Provide training on grant management policies and procedures to staff.
• Handle other projects or work as assigned.

Skills

Grant management

Budgeting

Financial reporting

Compliance

Communication

Analytical skills

Project coordination

Education

Bachelor’s degree in Nonprofit Management, Finance, Business Administration, Public Administration, or related field

CGMS certification (preferred)

Tools

Foundant

Fluxx

Salesforce

Intacct

MIP

Quickbooks

Google Suite

Job description

Hively in Pleasanton, CA is seeking a Grants & Contracts Coordinator to manage the full lifecycle of grants and contracts across private foundations, government agencies, and corporate sponsors, ensuring compliance and timely reporting.

You will collaborate with Program Directors and Finance to develop budgets, prepare narratives, monitor spend, and maintain accurate grant documentation while supporting audits and funder relations.