Grants Compliance Analyst

Hernando County, Florida BOCC; Brooksville (FL); On-site; USD 52,000 - 70,000; Full time

Job summary

Hernando County BOCC is seeking a Grants Compliance Analyst to oversee federal and state grant funding for county programs and services. The role requires preparing reports, monitoring compliance, and guiding departments on grant-related policies.

Responsibilities include reviewing regulations, supporting grant oversight, assisting with funding opportunities, and training staff on grant administration. The position emphasizes strong analytical skills and knowledge of GAAP.

Qualifications

• Bachelor's degree required or preferred with four years of grant compliance experience.
• CGMS certification preferred but not required.
• Experience with federal/state grant regulations (Davis-Bacon, 2 CFR 200) is desired.

Responsibilities

• Prepare finding reports, corrective actions, and records in accordance with regulations.
• Identify areas of non-compliance and propose remedial actions.
• Use grant management system to track drawdowns, reporting, and performance for all grants.

Skills

Grant budgeting

GAAP knowledge

Analytical reasoning

Effective communication

Interpersonal collaboration

Quantitative reporting

Education

Bachelor's degree

CGMS certification preferred

Tools

Grant management system

ERP system

Microsoft Excel

Job description

The Grants Compliance Analyst is responsible for the compliance of grant funding from federal and state agencies and in support of programs and services provided by or on behalf of Hernando County Board of County Commissioners. The following statements describe the principal functions of this job and its scope of responsibility but shall not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including working in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

• Prepare finding reports, corrective actions, and other records in accordance with federal, state, and local regulations.
• Identify areas of non-compliance and recommend remedial action.
• Usesa centralized grants management system to provide information on drawdowns, reporting and performance activities for all grant programs.
• Provides direction in the establishment of grant oversight/monitoring policies and provides support and guidance to department's ?nancial and program sta?.
• Periodically, assists the Grant Writer with funding opportunities.
• Reviews, interprets, and understands the laws, regulations, and guidelines set by federal and state authorities as well as specific requirements outlined by the funding organization for each grant.
• Provide on-going training to staff as it relates to grant administration and organizational policies.
• Assist with monitoring of federal mandated programs related to Davis-Bacon Act.
• Auditing and advising department grant managers as necessary and coordinating and monitoring payroll recordkeeping on federal grants.
• Review contracts and make recommendations for the inclusion of required clauses for inclusion in grant funded procurements.
• Review grant contracts and correspondence with granting agencies. Responsible for maintaining all grant agreements and MOUs pertaining to grant awards.
• In case of emergency or crisis (hurricane, ?ood, etc.) position is required to respond/perform recovery duties as assigned by immediate supervisor to assist FEMA and EM.
• Runs and interprets financial reports in the County’s ERP system to determine grant balances, expenditures and spend downs.
• Adept at online research and information gathering.
• Performs other reasonable related duties as assigned by immediate supervisor or other management personnel.

Emergency Response

County employees are required to report for work during a state of emergency and are subject to recall around the clock for emergency response operations which may include duties other than those specified in this job description. Employees may request an exemption from this requirement by submitting the appropriate exemption form, subject to review and approval.

Minimum Qualifications

• Bachelor's Degree from an accredited four (4) year college or university is preferred.
• Four (4) years documented experience in grant compliance administration with a bachelor's degree is preferred.
• Certified Grants Management Specialist (CGMS) preferred.
• Applicants must submit a resume and cover letter tailored to the position. Application materials must demonstrate clear, professional written communication skills.

Licenses, Certifications, or Registrations

• Must possess and maintain a valid Florida Driver’s License or must obtain within 30 days of establishing residency in Florida and be insurable by current insurance carrier, or valid Florida Identification Card is acceptable only for positions not required to drive a county vehicle.
• Must have or be able to obtain certification within three (3) months of employment in FEMA National Incident Management System (NIMS) courses:
  • IS-100.c: Introduction to the Incident Command System (ICS)
  • IS-200.b: IC s for Single Resources & Initial Action Incidents
  • IS-700.b: An Introduction to the National Incident Management System

Required Competencies

• Knowledge of current government and grant budget principles, practices and accounting and reporting procedures, generally accepted accounting principles (GAAP).
• Knowledge of the functions, organization, and administration of federal, state, and local governmental organizations.
• Knowledge of Grant statutes, regulations, rules, and compliance requirements including FEMA, Davis-Bacon, and 2 CFR 200 Uniform Guidance.
• Knowledge of grant management automated applications and programs, their use in capturing and managing information and in reporting and the development of real-time dashboards and compliance programs.
• Ability to analyze a variety of grant problems, to make sound recommendations as to their solutions and to prepare working procedures.
• Ability to communicate e?ectively both orally and in writing to in?uence actions/behaviors by sta? in other departments, agencies, and consultants.
• Ability to establish and maintain good working relationships with co- workers, user Departments, o?cials, and suppliers.
• Advanced knowledge of the Microsoft Suite programs, with an emphasis on Excel.
• Ability to independently and accurately apply quantitative reasoning including but not limited to running and interpreting financial reports and apply basic mathematical skills to determine grant balances, expenditures and spend downs.
• Ability to manage the workload within the required timeframe.
• Ability to research, analysis, and cite applicable policy, statute, or guidance when producing requested documents or projects.

Physical Requirements/Work Environment

• Requires sitting most of the day.
• The job involves frequent lifting and carrying up to 10 pounds, and occasionally up to 20 pounds.
• The job requires frequent bending, twisting, and occasional squatting, climbing, kneeling, and balancing.
• The job requires the completion of tasks that involve simple grasping, pushing, pulling, fine manual manipulation, and typing.
• The job requires normal visual acuity and field of vision, depth perception and color vision, hearing, and speaking.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Pay Grade: 11

Salary Disclosure:Pay rates are based on policy, education, skill, experience level and internal equity.

VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Hernando County BOCC provides to veterans, that preference in appointment will be given to preference-eligible applicants.

Hernando County Board of County Commissioners (BOCC) is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, gender, orientation, national origin, age, marital status, veteran status, genetic information, pregnancy, disability, or any other protected characteristic as defined by law.

Hernando County is a Drug-Free workplace. All employees are subject to drug testing in accordance with Federal and Florida State Law.

Applicants requiring reasonable accommodations as defined by the Americans with Disabilities Act, must provide notification to the BOCC in advance to allow sufficient time to provide an accommodation.