Grants & Contracts Administrator

Washington State University; United States; Hybrid; USD 63,000 - 85,000; Full time

Benefits offered by this job

Paid sick leave

Paid vacation leave

Holidays

Insurance (medical, dental, life)

Retirement

Deferred compensation

Tuition waiver

Job summary

Washington State University in Spokane, WA is seeking a Grants & Contracts Administrator (Fiscal Analyst 3) to lead complex post-award and pre-award fiscal activities within the ESFCOM Office of Research.

You will work closely with PIs and department staff to ensure compliant budget planning, award management and reporting across the grant lifecycle, including subawards and renewals.

Qualifications

• A Bachelor's degree, including 18 quarters or 12 semester hours in accounting, auditing, or budgeting and two years of relevant experience.
• Demonstrated knowledge in research operations, grants and contracts administration or budget/finance management.
• Proficiency with Word, Excel and Outlook and Access.
• Knowledge of tools including database administration, electronic proposal systems or related software.
• Working knowledge of federal, state and sponsor regulations pertaining to contract and grant administration.
• Knowledge of grant and contract methods and procedures.

Responsibilities

• Post award grants management, including monitoring and reporting (50%).
• Pre-award management (25%).
• Lead responsibilities (10%).
• Grants management process development and improvement (10%).
• Other duties (5%).

Skills

Accounting knowledge

Budgeting

Research operations

Grant & contracts administration

Microsoft Office

Education

Bachelor's degree in accounting or budgeting

Master's degree in business (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Access

Database systems

Electronic proposal systems

Job description

Online applications must be received before 11:59pm on: October 4, 2026. If a date is not listed above, review the applicant instructions below for more details. Available Title(s): 143K-YN_CS_NPS - Fiscal Analyst 3. Business title: Grants & Contracts Administrator. Employee type: Classified. Position details: The opportunity: As a member of the Elson S. Floyd College of Medicine (ESFCOM) Office of Research, the Grants & Contracts Administrator provides pre- and post-award research administration support. In this position, you will lead complex sponsored project fiscal activities and work closely with faculty researchers and other principal investigators (PIs) throughout the grant lifecycle to provide budget planning and award management expertise. Working under general supervision, you will report to the ESFCOM Grants & Contracts Manager and collaborate with project investigators, department administrators, and central research administration offices as part of an institutional effort to manage WSU awards in a compliant, transparent, and efficient manner. Additionally, you will collaborate with external award sponsors, external subrecipients, and internal project teams to guide and facilitate proposal materials through pre-award systems at Washington State University (WSU). In their review of funding announcements, you will work to ensure administrative quality, completeness, and compliance of application materials with sponsor and institutional policies or requirements. As the Grants & Contracts Administrator, you will be assigned a multi-million-dollar portfolio of active federal and non-federal awards and are responsible for a wide range of post-award activities. This includes initiation of subawards, no-cost extensions, award renewals, continuations/amendments, supplement funds, effort certification, payroll assignment/accounting, budget reporting, rebudgeting, carryforward, spend forecasting, and award closeout. In this position, you will serve as a subject matter expert in award management. This involves, but is not limited to, reconciling contract language with award data points in Workday, analyzing fiscal data from account allocations, expense postings, encumbrances, balances, and revenue collection. You will provide a narrative of account health in meetings with PIs, make recommendations, initiate adjustments or take corrective action, and are a key contributor to the account reconciliation process.

Essential Job Functions:

• 50% Post Award Grants Management
• 25% Pre-Award Management
• 10% Lead
• 10% Grants Management Process Development and Improvement
• 5% Other

Additional Information:

The screening of applicants begins September 28, 2026. This is a full time (100% FTE), permanent position. This position is overtime eligible.

Monthly Salary: $5,240 to $7,044 (Steps A-M) | Range 55 | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits:

• paid sick and vacation leave
• paid holidays
• medical, dental, life and disability insurance package for employees and dependents
• retirement
• deferred compensation, optional supplemental retirement accounts
• training and development
• employee tuition waiver

Required Qualifications:

• A Bachelor's degree, which includes 18 quarters or 12 semester hours in accounting, auditing, or budgeting and two (2) years of relevant professional experience, or equivalent education/experience.
• Demonstrated knowledge in research operations, grants and contracts administration or budget/finance management or related experience.
• Demonstrated computer skills including proficiency with Microsoft Office software including Word, Excel and Outlook and Access.
• Knowledge of tools including database administration, electronic proposal systems or other related software.
• Working knowledge of federal, state and sponsor regulations, guidelines pertaining to contract and grant administration.
• Knowledge of grant and contract methods and procedures.

Preferred Qualifications:

• Previous higher education experience in pre- and/or post-award grants and contracts.
• Master's degree in business or related field.

Position Sponsorship Eligibility:

Not eligible for work visa sponsorship

Area/College:

Elson S. Floyd College of Medicine

Department Name:

Office of Research

Location:

Spokane, WA. This position is located on the WSU Spokane campus in Spokane, WA, and may be eligible for a hybrid or regionally remote work arrangement, to be discussed if selected for an interview.

Background Check:

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type:

Full time

Position Term:

12 Month

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities. WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities.

To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [e-mail].

Notice of Non-Discrimination In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract. Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU's Compliance and Civil Rights, the Department of Education's Office of Civil Rights, or both. More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/ WSU is Washington's land-grant university with campuses located in Everett, Pullman, Spokane, Tri-Cities, and Vancouver. Additionally, research centers are located throughout the state, extension offices are located in every county in Washington, and online degree programs are offered worldwide. WSU employees promote academic excellence and innovative research that serves the state, nation, and world. With a focus on innovation, excellence, and accountability, continual enhancement of research and educational endeavors are at the core of WSU's strategic priorities. See here for additional information about WSU's statewide locations. View the HRS Benefits website for details on competitive benefits available.