Grants & Contracts Administrator

Washington State University; Louisiana, Spokane (MO, LA); Hybrid; USD 63,000 - 85,000; Full time

Benefits offered by this job

Paid sick and vacation leave

Paid holidays

Insurance package for employees and be

Retirement

Deferred compensation

Training and development

Employee tuition waiver

Job summary

Washington State University is seeking a Grants & Contracts Administrator for the ESFCOM Office of Research in Spokane, WA. You will manage complex sponsored project fiscal activities, budget planning, and award management across a multi-million-dollar portfolio.

Reporting to the Grants & Contracts Manager, you will reconcile award data in Workday, analyze fiscal data, and prepare narratives on account health.

Qualifications

• Bachelor’s degree including 18 quarters or 12 semester hours in accounting, auditing, or budgeting and two years of relevant professional experience.
• Demonstrated knowledge in research operations, grants and contracts administration or budget/finance management or related experience.
• Proficiency with Microsoft Office software including Word, Excel, Outlook and Access.
• Knowledge of tools including database administration, electronic proposal systems or other related software.
• Working knowledge of federal, state and sponsor regulations, guidelines pertaining to contract and grant administration.
• Knowledge of grant and contract methods and procedures.

Responsibilities

• Post-Award Grants Management across a multi-million-dollar portfolio.
• Pre-Award Management responsibilities including proposal review and coordination.
• Lead tasks within the grants & contracts function.
• Develop and improve grants management processes.
• Collaborate with PIs, department admins, and central offices.

Skills

Accounting knowledge

Grants & Contracts administration

Microsoft Office (Word, Excel, Outlook

Access

Regulatory knowledge (federal/state/sr

Education

Bachelor’s degree with 18 quarters/12 sem hrs in accounting/auditing/budgeting

Master’s degree in business or related field

Tools

Database administration

Electronic proposal systems

Microsoft Office Suite

Budget/financial software

Job description

Online applications must be received before 11:59pm on: October 4, 2026

If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s)

143K-YN_CS_NPS - Fiscal Analyst 3

Business Title

Grants & Contracts Administrator

Employee Type

Classified

The Opportunity

As a member of the Elson S. Floyd College of Medicine (ESFCOM) Office of Research, the Grants & Contracts Administrator provides pre- and post-award research administration support. In this position, you will lead complex sponsored project fiscal activities and works closely with faculty researchers and other principal investigators (PIs) throughout the grant lifecycle to provide budget planning and award management expertise.

Working under general supervision, you will report to the ESFCOM Grants & Contracts Manager and collaborate with project investigators, department administrators, and central research administration offices as part of an institutional effort to manage WSU awards in a compliant, transparent, and efficient manner.

Additionally, you will collaborate with external award sponsors, external subrecipients, and internal project teams to guide and facilitate proposal materials through pre-award systems at Washington State University (WSU). In their review of funding announcements, you will work to ensure administrative quality, completeness, and compliance of application materials with sponsor and institutional policies or requirements.

As the Grants & Contracts Administrator, you will be assigned a multi-million-dollar portfolio of active federal and non-federal awards and are responsible for a wide range of post-award activities. This includes initiation of subawards, no-cost extensions, award renewals, continuations/amendments, supplement funds, effort certification, payroll assignment/accounting, budget reporting, rebudgeting, carryforward, spend forecasting, and award closeout.

In this position, you will serve as a subject matter expert in award management. This involves, but is not limited to, reconciling contract language with award data points in Workday, analyzing fiscal data from account allocations, expense postings, encumbrances, balances, and revenue collection. You will provide a narrative of account health in meetings with PIs, make recommendations, initiate adjustments or take corrective action, and are a key contributor to the account reconciliation process.

Essential Job Functions

• 50% Post Award Grants Management
• 25% Pre-Award Management
• 10% Lead
• 10% Grants Management Process Development and Improvement
• 5% Other

Additional Information

The screening of applicants begins September 28, 2026. This is a full time (100% FTE), permanent position. This position is overtime eligible.
Monthly Salary: $5,240 to $7,044 (Steps A-M)| Range 55 | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.
In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits:

• paid sick and vacation leave
• paid holidays
• medical, dental, life and disability insurance package for employees and dependents
• retirement
• deferred compensation, optional supplemental retirement accounts
• training and development
• employee tuition waiver

For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.

Required Qualifications

• A Bachelor’s degree, which includes 18 quarters or 12 semester hours in accounting, auditing, or budgeting and two (2) years of relevant professional experience, or equivalent education/experience.

• Demonstrated knowledge in research operations, grants and contracts administration or budget/finance management or related experience.

• Demonstrated computer skills including proficiency with Microsoft Office software including Word, Excel and Outlook and Access.

• Knowledge of tools including database administration, electronic proposal systems or other related software.

• Working knowledge of federal, state and sponsor regulations, guidelines pertaining to contract and grant administration.

• Knowledge of grant and contract methods and procedures.

Preferred Qualifications

• Previous higher education experience in pre- and/or post-award grants and contracts.

• Master’s degree in business or related field.

Position Sponsorship Eligibility

Not eligible for work visa sponsorship

Area/College

Elson S. Floyd College of Medicine

Department Name

Office of Research

Location

Spokane, WA

* This position is located on the WSU Spokane campus in Spokane, WA, and may be eligible for a hybrid or regionally remote work arrangement, to be discussed if selected for an interview.

Background Check

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type

Full time

Position Term

12 Month

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non‑U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [e-mail].

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both.

More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/