Grants & Compliance Administrative Assistant I

Cheyney University of Pennsylvania; Cheyney (PA); On-site; USD 36,000 - 48,000; Full time

Job summary

Cheyney University of Pennsylvania is seeking an Administrative Assistant I to provide comprehensive administrative support for Title III and other grant programs. The role coordinates grant activities, maintains records, supports compliance and reporting, and facilitates communication among Principal Investigators, staff, grantors, and departments.

The position emphasizes calendar management, document preparation, and efficient operation of grant management processes, with attention to detail

Qualifications

• Bachelor’s degree preferred with experience as an Administrative Assistant or similar role.
• High school diploma plus related training or experience will be considered.
• Strong communication and organizational abilities required.

Responsibilities

• Provide administrative support to program staff and grant personnel.
• Coordinate meetings, site visits, and conference calls with stakeholders and grantors.
• Prepare agendas, distribute materials, and record minutes with follow‑ups.
• Maintain grant files and Smartsheet records for reporting and compliance.
• Track deadlines and assist with travel, purchasing, and expense documentation.
• Communicate with other departments to support grant administration.

Skills

Communication

Organization

Attention to detail

Teamwork

Regulatory understanding

Microsoft Word

Multitasking

Diversity & inclusion

Education

Bachelor’s degree preferred

High school diploma acceptable

Tools

Smartsheet

Job description

Cheyney University of Pennsylvania is seeking an Administrative Assistant I to provide comprehensive administrative support for Title III and other grant programs. The role coordinates grant activities, maintains records, supports compliance and reporting, and facilitates communication among Principal Investigators, staff, grantors, and departments.

The position emphasizes calendar management, document preparation, and efficient operation of grant management processes, with attention to detail