Grants & Budget Admin Coordinator - Part Time

University of Texas at Austin; Austin (TX); On-site; USD 21,000 - 29,000; Part time

Job summary

The University of Texas at Austin's College of Natural Sciences invites applications for a part-time Administrative Program Coordinator at the Department of Physics, supporting grant management, purchasing, financial reporting, and student appointments.

This 20-hour-per-week role requires a Bachelor of Science in Accounting, at least 3 years of program coordination, and strong Excel skills; must be authorized to work in the United States with no sponsorship.

Qualifications

• Bachelor of Science degree in Accounting from an accredited institution.
• At least 3 years of experience coordinating or administering a program.
• Strong knowledge of accounting principles, financial reporting, budgeting, and account reconciliation.
• Strong organizational, analytical, and administrative skills.
• Excellent attention to detail and the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Excel and other standard accounting software.
• Strong communication skills.

Responsibilities

• Assist with the day-to-day administration and financial management of research grants.
• Monitor grant budgets, expenditures, balances, and project timelines.
• Generate routine and ad hoc financial reports for faculty review.
• Reconcile transactions and identify potential budget discrepancies or compliance concerns.
• Prepare and process purchasing documents, requisitions, reimbursements, invoices, and related records.
• Coordinate with university departments, vendors, and administrative offices to resolve purchasing and payment issues.
• Prepare and manage student appointment documentation, including hiring, renewals, funding changes, and terminations.
• Track appointment dates, payroll information, funding sources, and required approvals.
• Maintain organized and accurate grant, financial, purchasing, and personnel records.
• Assist with grant closeout activities and other administrative tasks as assigned.
• Serve as a liaison between the faculty member and relevant university offices, including research administration, finance, purchasing, payroll, and human resources.

Skills

Accounting principles

Financial reporting

Budgeting

Reconciliation

Organizational skills

Analytical skills

Administrative skills

Communication skills

Education

Bachelor of Science in Accounting

Tools

Microsoft Excel

Job description

The University of Texas at Austin's College of Natural Sciences invites applications for a part-time Administrative Program Coordinator at the Department of Physics, supporting grant management, purchasing, financial reporting, and student appointments.

This 20-hour-per-week role requires a Bachelor of Science in Accounting, at least 3 years of program coordination, and strong Excel skills; must be authorized to work in the United States with no sponsorship.