Part-Time Grants & Budget Administrator

Phase2 Technology; Austin (TX); On-site; USD 23,000 - 28,000; Part time

Job summary

The Department of Physics at the University of Texas at Austin is seeking a part-time Administrative Program Coordinator (20 hours/week) to support the financial and administrative management of research grants.

The role ensures grant activities, purchasing, financial reporting, and student appointments are completed accurately and in accordance with university and sponsor requirements; must be authorized to work in the United States; sponsorship is not available.

Qualifications

• Bachelor of Science in Accounting from an accredited institution.
• At least 3 years of experience coordinating or administering a program.
• Strong knowledge of accounting principles, financial reporting, budgeting, and account reconciliation.
• Strong organizational, analytical, and administrative skills.
• Excellent attention to detail and the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Excel and other standard accounting software.
• Strong communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Ability to work independently and collaborate effectively with faculty, students, and administrative staff.

Responsibilities

• Grant & Budget Administration: assist with day-to-day administration and financial management of research grants.
• Purchasing & Financial Transactions: process purchasing documents and related records.
• Personnel & Appointment Management: manage student appointment documentation and funding changes.
• Records Management & Grant Closeout: maintain grant and financial records and assist with closeout activities.
• Liaison & Coordination: act as liaison between faculty and university offices.

Skills

Accounting

Budgeting

Financial reporting

Excel

Data analysis

Administrative support

Communication

Education

Bachelor of Science in Accounting

Job description

The Department of Physics at the University of Texas at Austin is seeking a part-time Administrative Program Coordinator (20 hours/week) to support the financial and administrative management of research grants.

The role ensures grant activities, purchasing, financial reporting, and student appointments are completed accurately and in accordance with university and sponsor requirements; must be authorized to work in the United States; sponsorship is not available.