Grants and Contracts Coordinator - Management Analyst 3

State of Minnesota; Saint Paul (MN); On-site; USD 60,000 - 88,000; Full time

Benefits offered by this job

Health insurance

Paid vacation and sick leave

12 paid holidays

Job summary

The Grants and Contracts Coordinator exists to lead the development and administration of outgoing grants, contracts, and RFPs for the Child and Family Health Division in St. Paul.

Reporting to leadership, you will evaluate workflows to improve quality and efficiency, ensuring strong internal controls and timely delivery of documents. Telework up to 50% may be available for eligible Minnesota residents.

Qualifications

• Two (2) years of experience administering and managing grants and contracts at the State of Minnesota and/or federal level.
• Experience with GAAP and Uniform Guidance compliance.
• Experience writing, developing, editing, and reviewing grants and contracts.

Responsibilities

• Serve as a liaison between General Counsel, OG&C, other divisions and grant development workgroups.
• Supports pre-award risk assessments of grant applications and budget reviews.
• Ensures appropriate grant/contract templates are utilized and documentation accompanies packets for tracker approval and encumbrance; uses DocuSign for signatures.
• Establishes relationships within MDH involving grants and contracts development.
• Participates in pilot studies testing new grant and contracting processes and systems.

Skills

Grants management

Contracts management

Budget reviews

DocuSign / templates

Education

Bachelor's degree

Master's degree

Doctorate

JD

Associate's degree

Job description

Grants and Contracts Coordinator - Management Analyst 3

Working Title: Grants and Contracts Coordinator - Management Analyst 3
Job Class: Management Analyst 3
Agency: Health Department

• Job ID: 96972
• Location: St. Paul
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers.
• Date Posted: 09/15/2026
• Closing Date: 10/08/2026
• Hiring Agency: Health Department
• Division/Unit: Child and Family Health Division (CFH) / CFH Operations Unit
• Work Shift/Work Hours: Day Shift / 8 a.m. - 4:30 p.m.
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $28.75 - $42.16 / hourly; $60,030 - $88,030 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 214 - MN Association of Professional Employees/MAPE

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The Grants and Contracts Coordinator exists to lead the development and administration of all outgoing grants, contracts, requests for proposals (RFPs) and training of new grant and contract managers in these processes for the Child and Family Health (CFH) Division.Working with leadership and management, the position will routinely evaluate quality of work products and workflows and recommend and implement redesigns of processes as needed to address quality, and efficiency and assure essential internal controls.

Primary Responsibilities:

• Serve as a liaison between General Counsel, Office of Grants and Contracts, other divisions and workgroups focused on grant development and delivery.
• Supports pre-award risk assessments of grant applications in collaboration with grant managers and other internal finance staff, as well as conducting budget reviews, compliance interpretations, and overall risk identifications.
• Assures that appropriate and current contract-grant templates are utlizied from the Office of Grants and Contracts, and Department of Administration, and proper documentation accompanies the packets needed for tracker approval and encumbrance. Utilize DocuSign for collaboration and required signatures for meeting timely deadlines.
• Establish and maintain good working relationships within the areas of the Minnesota Department of Health that are involved in grants and contracts development that include but are not limited to Financial Management, Grants and Contracts Office, and MDH Legal Counsel.
• Participate in pilot studies testing new grant and contracting processes and systems.

In accordance withHR/LR Policy #1422 Telework, this position is eligible for up to 50% telework for applicants who live in Minnesota or in a bordering state within 50 miles of the assigned work location. Candidatesresidingoutside of Minnesota further than 50 miles of the assigned work location at the time of application must be abletorelocateto Minnesota within 30 days of their start date. The telework policy may exempt employees who live more than 50 miles from their primary work location from the 50% in-office requirement, depending on job requirements, helping the State of Minnesota access top talent across the state.

Qualifications

Minimum Qualifications

Two (2) years of experience working in an area focused on administering and managing grants and contracts at the State of Minnesota and/or federal level. Experience must include two (2) of the following:

• Experience working under generally accepted accounting principles (GAAP) and maintaining compliance with current Uniform Guidance guidelines.
• Experience writing, developing, editing, and reviewing grants and contracts.
• Experience planning, evaluating, and implementing a public health program or related field.
• Experience as a lead worker and/or training coworkers/peers.

A related degree will substitute for experience as follows: Doctoratemay substitute fortwo (2) years of experience. A master's degreeor JDmay substitute foreighteen (18)months of experience. A bachelor's degree may substitute for one (1) year of experience. An associate's degree may substitute for six(6)months of experience.

Preferred Qualifications

• Knowledge of state and federal statutes regarding outgoing grants.
• Experience organizing and synthesizing material from diverse sources into comprehensive plans/reports.
• Experience working as a team lead or designated employee/peer trainer.
• Experience working within MDH and CFH policies, procedures, and guidelines as it relates to grants and contracts.

Additional Requirements

This position requires successful completion of a background check and employment reference check.

MDH does notparticipatein the federal E-Verify program and is unable to sponsor applicants for work visas, including F-1 STEM OPT extensions, and cannot complete Form I-9 or any other documentation requiring employer participation in E-Verify. All applicants must be legally authorized to work in the United States at the time of application.

If you are an individual with a disability and need an accommodation for an interview, you may contact the Department of Health ADA Coordinator at [e-mail]@state.hr .

About Health Department

Come work for one of the best public health systems in the nation and you will contribute to our mission to protect,maintainand improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving,and all people have what they need to be healthy. Our collaborative, mission-driven work environment is a major factor in promotinga high levelof employee health awareness, employeelongevityand job satisfaction.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax‑free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well‑being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well‑being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran‑friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.