Grants Analyst I — Federal Programs & Compliance

New York State Center for Recruitment & Public Service; Latham (NY); On-site; USD 74,000 - 89,000; Full time

Job summary

The New York State Center for Recruitment & Public Service seeks a Grants Analyst 1 to administer federal grant programs under the Master Cooperative Agreement (MCA) with the National Guard Bureau (NGB) and the Division of Military and Naval Affairs (DMNA). The role analyzes, administers reimbursements, and prepares financial reports for multiple sources and sites.

The position requires strong Microsoft Office skills, experience with grant administration, and the ability to manage complex,

Qualifications

• Must be proficient in Microsoft Office Word and Excel.
• Experience with grant and/or contract administration; preferably federal grants.
• Ability to perform tasks with minimal supervision.
• Ability to motivate and coordinate a team to complete projects.
• Ability to prioritize duties and responsibilities and ensure deadlines are met.
• Strong written and verbal communication skills.
• Strong organizational skills.
• Ability to interact and work well with various categories of people to include co-workers, management, federal and state personnel, contractors and representatives from other agencies.
• Ability to train and supervise subordinates and demonstrate an understanding of the basic principles of supervision.
• Knowledge of budget development.
• Ability to present materials to individuals or groups in a professional and articulate manner.
• Ability to read and write in English.
• Demonstrated reliability and trustworthiness.
• Experience in multi-tasking and prioritizing multiple deadlines.

Responsibilities

• Performs day-to-day administrative actions and monitoring related to the cooperative agreement.
• Maintains files for the MCA and each of its appendices, each Military Construction Cooperative Agreement (MCCA) both Army and Air, and each Special Military Project Agreement(s).
• Develops Requests for Proposals (RFPs) in the context of Federal and State Agreements.
• Interprets statutes, rules, and regulations for the federal programs associated with the agreements.
• Develops guidelines, applications and correspondence regarding programmatic or procedural changes and disseminates same to staff and program managers.
• Coordinates applications for any future Federal and State agreements by establishing need, cost benefit, funding criteria, and ensuring that applicable statutes, rules, and regulations are adhered to and that appropriate criteria are followed for accepting the agreement.
• Attends informational meetings making formal presentations and answers technical questions.
• Drafts and makes recommendations on agreement modifications.
• Reviews the agreements fiscal obligations to ensure compliance with program requirements and contract terms.
• Prepares financial reports and maintains financial records for each federal program.
• Conducts reviews of expenditures and maintains financial records.
• Establishes procedures for review of proposed program funding.
• Reviews all proposed agreements and modifications for eligibility, completeness, accuracy and feasibility.
• Ensures program compliance with applicable Federal and State regulations and requirements.
• Monitors agreements and modifications for timeliness and funding level.
• Recommends approval or disapproval of agreements and modifications to the Director of Management and Budget.
• Contacts program managers, the USPFO Directorate and other interested parties regarding MCA funding issues.
• Accounts for all funds appropriated for agreements and establishes tracking systems for reimbursements.
• Submits reimbursement requests to the USPFO Directorate on a monthly basis on behalf of the State of New York.
• Prepares extension requests, progress and expenditure reports, budget analysis and estimates, Centralized Personnel Plans or correspondence.
• Develops, conducts and submits any Internal Controls associated with the overall management of the agreements and modifications.
• Responsible for revenue deposits, general ledger entries and other administrative support activities associated with the agreements.
• Works with Federal and State employees to accomplish tasks timely and efficiently for reimbursements and general finance standards.
• Assists with overall state budget responsibilities.
• Where applicable, ensures smooth interaction of processes relating to Budget and Finance, MCA, Business Services Center (BSC) and other agency requirements.
• May be required to supervise staff.
• Will complete and attend training as required.
• May require periodic travel.
• May require periodic overtime.
• Perform other duties as assigned.

Skills

Grant administration

Microsoft Excel

Microsoft Word

Education

Associate’s degree in finance

Bachelor’s degree in finance

Tools

PowerPoint

Access

Job description

The New York State Center for Recruitment & Public Service seeks a Grants Analyst 1 to administer federal grant programs under the Master Cooperative Agreement (MCA) with the National Guard Bureau (NGB) and the Division of Military and Naval Affairs (DMNA). The role analyzes, administers reimbursements, and prepares financial reports for multiple sources and sites.

The position requires strong Microsoft Office skills, experience with grant administration, and the ability to manage complex,