Grants Administrator I - Pre-Award & Compliance

Beth Israel Lahey Health; Boston (MA); On-site; USD 64,000 - 83,000; Full time

Job summary

Beth Israel Lahey Health is seeking a Grants Administrator I-Pre-Award to manage pre-award activities for sponsored projects, including preparation and submission of grant and contract applications. You will interpret funding opportunities, coordinate proposal components, develop budgets, ensure compliance, and support JIT and RPPR requirements.

As a primary contact for investigators and sponsors, you will enter proposals in electronic grant portals, review budget guidelines, and communicate

Qualifications

• Bachelor’s degree preferred.
• 1-3 years of research administration experience required.
• Experience with computer systems required, including web- based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Responsibilities

• Coordinates and supports overall grant proposal submission process, including budget development for new, non-competing, and competing submissions for an assigned grant portfolio. Prepares progress reports (RPPRs) and JITs.
• Advises PIs of grant policies, due dates for progress reports, and compliance requirements.
• Interprets funding announcements (FOAs, RFPs) and summarizes requirements for PIs.
• Collects and advises on administrative proposal components (biosketches, other support documents, letters of support).
• Assists investigators with entering proposals in electronic grant portals, ensuring institutional accuracy and sponsor compliance.
• Reviews budget guidelines ensuring that the budget is in compliance.
• Conducts initial compliance screening of proposals (budget and justification, page limits, formatting, indirect cost rates, cost share).
• Requests departmental documentation if voluntary or mandatory cost-share is required.
• Reviews proposal before routing to Signing Official.
• Maintains regular communication with assigned PIs regarding routine submissions and portfolio activities, escalating complex questions to senior staff.
• Serves as primary point of contact with sponsors for routine pre-award questions.
• Maintains advanced proficiency with sponsor submission systems (e.g., NIH ASSIST, Research.gov, Grants.gov, etc.) and trains PIs/staff in their effective use.

Skills

Grant administration

Budget development

Proposal coordination

Communications

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Access

Job description

Beth Israel Lahey Health is seeking a Grants Administrator I-Pre-Award to manage pre-award activities for sponsored projects, including preparation and submission of grant and contract applications. You will interpret funding opportunities, coordinate proposal components, develop budgets, ensure compliance, and support JIT and RPPR requirements.

As a primary contact for investigators and sponsors, you will enter proposals in electronic grant portals, review budget guidelines, and communicate