Pre‑Award Grant Administrator — Elevate Research Proposals

Anna Jaques Hospital; Boston, Northern (MA, KY); Hybrid; USD 64,000 - 83,000; Full time

Job summary

Beth Israel Deaconess Medical Center is seeking a Grant Administrator I – Preaward to manage pre-award activities for sponsored projects, including budget development, proposal submission, and compliance coordination. You will serve as the primary administrative contact for investigators and sponsors on routine pre-award matters.

The role requires a bachelor’s degree (preferred) and 1–3 years of research administration experience, with proficiency in Microsoft Office and sponsor submission

Qualifications

• Bachelor’s degree preferred.
• 1-3 years of research administration experience required.
• Experience with computer systems including web-based applications and some Microsoft Office applications (Outlook, Word, Excel, PowerPoint or Access).

Responsibilities

• Coordinates and supports overall grant proposal submission process, including budget development for new, non-competing, and competing submissions for an assigned grant portfolio.
• Prepares progress reports (RPPRs) and JITs.
• Advises PIs of grant policies, due dates for progress reports, and compliance requirements.
• Interprets funding announcements (FOAs, RFPs) and summarizes requirements for PIs.
• Collects and advises on administrative proposal components (biosketches, other support documents, letters of support).
• Assists investigators with entering proposals in electronic grant portals, ensuring institutional accuracy and sponsor compliance.
• Reviews budget guidelines ensuring that the budget is in compliance.
• Conducts initial compliance screening of proposals (budget and justification, page limits, formatting, indirect cost rates, cost share).
• Requests departmental documentation if voluntary or mandatory cost-share is required.
• Reviews proposal before routing to Signing Official.
• Maintains regular communication with assigned PIs regarding routine submissions and portfolio activities.
• Serves as primary point of contact with sponsors for routine pre-award questions.
• Maintains advanced proficiency with sponsor submission systems (e.g., NIH ASSIST, Research.gov, Grants.gov) and trains PIs/staff in their effective use.

Skills

Written Communications

Oral Communications

Teamwork

Problem Solving

Decision Making

Independence of Action

Customer Service

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Beth Israel Deaconess Medical Center is seeking a Grant Administrator I – Preaward to manage pre-award activities for sponsored projects, including budget development, proposal submission, and compliance coordination. You will serve as the primary administrative contact for investigators and sponsors on routine pre-award matters.

The role requires a bachelor’s degree (preferred) and 1–3 years of research administration experience, with proficiency in Microsoft Office and sponsor submission