Grants Administrator

Commonwealth of Kentucky; Frankfort (KY); In loco; USD 44.000 - 66.000; Tempo pieno

Descrizione del lavoro

Commonwealth of Kentucky, Kentucky State Police, is seeking a Grants Administrator in Frankfort. This role supports the Financial and Grants Management Branch, ensuring grants are administered in accordance with state and federal guidelines.

The position handles grant budgeting, federal reports, and drawdowns, coordinating with program managers to maintain compliant grant expenditures and revenues. Travel is required for site visits and audits.

Competenze

• Education: Bachelor's degree.
• Experience: Four years of research or administrative experience.
• Masters degree substitutes for one year of experience.

Mansioni

• Administers and implements approved financial agreements with third parties for program services.
• Establishes grant budget setup and maintenance within eMARS to report and set up budget controls.
• Prepares federal financial reports and submits reimbursement requests; completes federal drawdowns for expended funds.
• Reconciles grant expenditures and revenues to eMARS; provides audit assistance during federal site visits.
• Assists in budget development for grant applications; monitors grant-related overtime and salaries for compliance with federal caps.
• Produces monthly/quarterly financial reports and collaborates with federal agencies.

Conoscenze

eMARS experience

Excel

Attention to detail

Multi-tasking

Written and verbal communication

Formazione

Bachelor's degree

Descrizione del lavoro

Grants Administrator

Advertisement closes: 11/15/2026 (11:59 PM ET)

Pay Grade: 14

Salary: $3,917.68 - $5,876.52 Monthly

Employment Type: EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK

Hiring Agency: Justice & Public Safety Cabinet | Kentucky State Police

Location

919 Versailles Road
Frankfort, KY 40601 USA

Description

Kentucky State Police is the premier, full service law enforcement agency in the Commonwealth of Kentucky.With the highest level of professionalism and integrity the Kentucky State Police works to prevent, reduce anddeter crime and the fear of crime, enhance highway safety through education and enforcement, and safeguardproperty and protect individual rights.

The Financial and Grants Management Branch is responsible for establishing and maintaining an accounting systemin compliance with state and federal guidelines. The Grants Section, within the Branch, provides technicalexpertise to ensure all grants within the Agency are administered in accordance with these guidelines.

Key Responsibilities

• Administers and implements approved financial agreements with third parties for the provision of programservices. Establishes grant budget setup and maintenance within eMARS to accurately report and set up budgetcontrols. Prepares all federal financial reports and submits reimbursement requests; completes federaldrawdowns for expended funds. Reconciles grant related expenditures and revenues to eMARS. Provides auditassistance during federal site visits. Assists in budget development for grant applications. Monitorsgrant related overtime (OT) and salaries for personnel to ensure compliance with federal OT and salary caps andapproved grant award budgets.
• Coordinates with program managers and project directors to assure adherence to budgetary guidelines andpre-audits grant expenditures. Monitors federal grant expenditures against grant award budgets in an effort toidentify, record, and quantify impact. Performs daily analysis of revenues and expenditures in eMARS to ensurecompliance with grant award federal and state budgetary guidelines.
• Monitors grant program budget activity. Prepares financial close-out documents. Prepares grant budgetaryrevisions. Creates various eMARS documents needed to manage expenditures and revenues received for grantawards. Prepares and submits all required monthly and quarterly financial reports and works closely withvarious federal agencies.
• Provides estimated cost figures with regard to purchases, overtime, allocations, federal caps, remainingbalances. Provides projections on available funding for alternative activities.
• Assists with preparation of annual schedule of expenditures of federal awards (SEFA). Assists otherswithin the branch and agency to eliminate backlog.

Preferred Knowledge/Skills/Abilities

• eMARS experience
• Proficient in Excel
• Attention to detail
• Ability to multi-task
• Strong written and verbal communication

Minimum Requirements

• EDUCATION: Graduate of a college or university with a bachelor's degree.
• EXPERIENCE, TRAINING, OR SKILLS: Four years of research or administrative experience.
• Substitute EDUCATION for EXPERIENCE: A master's degree will substitute for one year of the required experience.
• Substitute EXPERIENCE for EDUCATION: Research, administrative, or clerical experience will substitute for the required education on a year for year basis.
• SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting. Travel is required.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

Contact

Questions about this advertisement? Please contact Kristie Graham at [e-mail].

Equal Opportunity Employer

An Equal Opportunity Employer M/F/D