Administrative Specialist Senior (FFTL)

Commonwealth of Kentucky; Frankfort (KY); On-site; USD 34,000 - 41,000; Full time

Job summary

Commonwealth of Kentucky in Frankfort, KY seeks an Administrative Specialist Senior (FFTL) to support the Education and Labor Cabinet. The role involves processing UI remands, coordinating hearings, and maintaining manuals, with a monthly salary of $3,339.22 for a full-time FFTL position.

Requirements include a Bachelor's degree and three years of professional administrative experience. Substitutions apply per policy; FFTL status allows benefits comparable to merit staff.

Qualifications

• Bachelor's degree required.
• Three years of professional, administrative, or business experience.
• Substitution rules: additional education can substitute for the required experience on a year-for-year basis.

Responsibilities

• Maintains staff manuals and precedent decision manuals; assists staff and the public with interpretations of laws, regulations, and policies.
• Receives and processes UI Commission remands; reviews for instructions, opens new appeal cases, files cases, and coordinates with attorneys.
• Notifies involved parties for continued hearings and provides instructions for the next scheduled hearing; pre-schedules complex cases with employers, claimants, attorneys, and hearing officers.
• Schedules referee dockets, coordinates with party representatives, schedules/reschedules hearings, and ensures timely docket coverage.

Skills

Administrative experience

Education

Bachelor's degree

Job description

Advertisement Closes: 11/13/2026 (11:59 PM ET)

2605862

Administrative Specialist Senior (FFTL)

Pay Grade 13

$3,339.22 Monthly

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

500 Mero Street, 4th Floor
Frankfort, KY 40601 USA

Click here for more details on state employment.

Description

The Kentucky Education and Labor Cabinet advances education, workforce development, and economic opportunityacross the Commonwealth. The Cabinet provides education and training programs, employment and reemploymentservices, unemployment insurance, and disability determination services to help Kentuckians gain skills, findwork, and maintain economic stability. It partners with education providers, workforce boards, and employersto align training with labor market needs and oversees labor programs that promote fair and safe workplaces.

This is a federally funded time limited (FFTL) position. This means it is a position that is paid entirely asthe result of a federal grant. The duration of employment shall not exceed the life of the federal grant thatfunds the position. An employee appointed to an FFTL position is required to meet the minimum requirements forthe classification. Further, an employee appointed to an FFTL position is designated as an unclassified (non-merit) employee. An FFTL employee is eligible to receive benefits at the same level as a classified (merit)employee in a permanent position.

This position will have access to confidential and sensitive information. The successfulcandidate will be required to ensure the safeguarding and security of all confidential andsensitive information and will be required to complete trainings, sign acknowledgments,follow all policies and adhere to all statutes and requirements pertaining to the safeguarding and security ofconfidential and sensitive information while employed and after employment ends.

Job Duties

• Maintains the branch's professional staff manuals and precedent decision manuals by updating them as newinformation becomes available. Provides assistance and support to staff, as well as the general public, on theinterpretation of the laws, regulations, policies, and the information contained in the manuals as it relatesto the branch programs.
• Assists the branch by receiving and processing the UI Commission remands. Once the UI Commission issuesremands, the order will be processed by reviewing it for special instructions, locating the previous appealcase, opening a new appeal case, and building a new case file. If necessary, the new case will be pre-scheduled with associated attorneys.
• Processes continued hearings by notifying involved parties and providing specific instructions for thenext scheduled hearing. Assists the manager in pre-scheduling complex cases by communicating with employers,claimants, attorneys, and the assigned hearing officer. Coordinates with all to finalize arrangements.
• Assists branch management with scheduling referee dockets, including coordinating with partyrepresentatives; scheduling and rescheduling hearings; processing continuances; coordinates refereeavailability and docket coverage; and ensuring cases are scheduled appropriately and in a timely manner.

Preferred Knowledge/Skills/Abilities

• Exceptional written and verbal communication skills
• Excellent time management skills
• Ability to work under pressure and attention to detail
• Strong computer skills

The Education and Labor Cabinet (ELC) participates in E-Verify. It will provide the federal government withyour Form I-9 information to confirm that you are authorized to work in the U.S. The Cabinet will only use E-Verify once you have accepted a job offer and completed Form I-9. For more information on E-Verify, or if youbelieve that ELC has violated its E-Verify responsibilities, please contact the Department of HomelandSecurity (DHS) at 999-897-7781 or https://www.e-verify.gov/

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

If you have questions about this advertisement, please contact Kyle Rowland at [e-mail].

An Equal Opportunity Employer M/F/D