Graduate Funding & Administration Coordinator

Stony Brook University; Stony Brook (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Stony Brook University is seeking a Finance & Administration Coordinator to support graduate fellowships, accounting, procurement, and reimbursements, ensuring compliance with university policies. The role involves supporting a range of financial activities and providing customer service to students, faculty and staff.

The position emphasizes collaboration with Graduate School teams, processing stipends and COE allowances, tuition, and payroll related tasks, maintaining records, generating

Qualifications

• Bachelor’s degree required with two years of full‑time administrative experience.
• Experience in a customer service environment and proficiency with MS Office and Google Apps.
• Experience processing financial transactions, reimbursements, payroll or account reconciliations.

Responsibilities

• Support administration of graduate student funding programs and related financial operations.
• Provide customer service and guidance to students, faculty and staff on Graduate School processes.
• Maintain financial records, tracking systems, and reporting for accounting, procurement and reimbursement activities.
• Coordinate NSF and other fellowships, stipend processing, COE allowances, and equipment coordination.
• Administer payments, reimbursements, and tuition or research grant coordination.
• Prepare account reconciliations and expenditure reports across COE, RF, and other accounts.
• Support events, recruitment, and special projects for Graduate School and related programs.

Skills

Administrative experience

Customer service

Microsoft Office

Google Apps

Financial transactions

Reconciliations

Office administration

Education

Bachelor's degree

Master's degree

Tools

Microsoft Excel

Microsoft Word

Job description

Stony Brook University is seeking a Finance & Administration Coordinator to support graduate fellowships, accounting, procurement, and reimbursements, ensuring compliance with university policies. The role involves supporting a range of financial activities and providing customer service to students, faculty and staff.

The position emphasizes collaboration with Graduate School teams, processing stipends and COE allowances, tuition, and payroll related tasks, maintaining records, generating