Grant Specialist I (STT)

Virgin-Islands-Water-; Charlotte Amalie (United States Virgin Islands); On-site; USD 65,000 - 75,000; Full time

Job summary

The Virgin Islands Water and Power Authority seeks a Grant Specialist I to manage federally funded disaster recovery grant programs and ensure vendor and project compliance. The role requires reviewing contracts, monitoring expenditures, and preparing audit-ready documentation.

Responsibilities include data analysis, reporting, and advising program managers on federal grant processes while working in a fast-paced, team-oriented environment in Charlotte Amalie.

Qualifications

• Bachelor's Degree or equivalent in business/finance/public admin.
• Grant administration experience preferred.
• Ability to multi-task in a team environment.
• Proficient with MS Office suite.

Responsibilities

• Manage federally funded disaster recovery grant programs.
• Review contracts and ensure projects meet the Scope of Work.
• Ensure vendors comply with federal policies and reimbursement rules.
• Review grant financial transactions and enter data for accounting.
• Prepare reports and analyses to track project progress and support management decisions.
• Respond to inquiries and communicate with stakeholders in a timely manner.
• Maintain records and files for audits and program review.
• Provide guidance to program managers on federal grant processes.

Skills

Grant administration

Multi-tasking

Analytical thinking

MS Word/Excel/PowerPoint/Outlook

Verbal and written communication

Fast-paced work

Decision-making

Education

Bachelor's degree in Business Administration/Accounting/Finance/Public Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

The Grant Specialist I is responsible for managing and monitoring the federally funded disaster recovery grant programs of the Authority. The incumbent performs a variety of duties, including monitoring a wide range of vendors to ensure ongoing compliance, managing federal grants, implementing and closing out of the federal grants.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for the reviewing, analyzing, and evaluating grant program activity to ensure compliance with grant program requirements, local and federal procurement standards, generally accepted accounting principles, as well as program standards and procedures;
• Reviews contracts related to disaster recovery and ensures the projects are completed according to the approved Scope of Work;
• Ensure that vendors adhere to federal compliance policies, reimbursement policies, and contract compliance;
• Review grant related financial transactions prior to entry in the accounting system;
• Conduct data analysis of invoices, create reports, and spreadsheets on project activities in order to track each project's progress and make recommendations for changes to management;
• Respond accurately, courteously and timely to phone and written correspondence with appropriate follow up as necessary;
• Monitor and report pertinent issues and information to management for awareness, knowledge, and actions;
• Accurately prepare and maintain records, files, and reports for audit purposes;
• Monitors and reviews grant revenue and expenditure activity;
• Provides guidance, oversight, and general assistance to program managers and other staff relating to the federal grant process;
• Perform other related duties as required or assigned.

• A working knowledge of local and federal regulations governing federally funding grant programs
• Previous grant administration experience
• Demonstrated ability to multi-task and work collaboratively in a team-oriented environment
• Computer literate including advanced usage of Microsoft Word, Excel, Power Point, and Outlook
• Excellent verbal, interpersonal and written communication skills
• Ability to work in a fast-paced environment
• Strong analytical, decision-making, and problem-solving capabilities

Bachelor's Degree from an accredited college or university in Business Administration, Accounting, Finance, or Public Administration or a bachelor's degree plus commensurate experience in those fields.