Senior Analyst, Quality Grant Management

Lumaenergy; San Juan (PR); On-site; USD 85,000 - 110,000; Full time

Job summary

Lumaenergy seeks a QA/QC professional to oversee FEMA Public Assistance reimbursement activities, review requests, validate documentation, assess eligibility, and ensure compliance with federal grant requirements. The role supports continuous improvement of reimbursement processes, collaborating with Project Management, Procurement, Finance, Engineering, Compliance, and Legal.

Education includes a Bachelor's degree with at least five years of related experience, including federal grant programs

Qualifications

• Bachelor's degree in a related field.
• Minimum 5 years of professional experience.
• At least 3 years supporting federally funded grant programs, preferably FEMA Public Assistance.
• Experience performing QAQC of reimbursement packages or similar reviews.

Responsibilities

• Perform QAQC reviews of reimbursement packages to ensure FEMA Public Assistance compliance.
• Review procurement docs, contracts, invoices, labor and equipment records for eligibility.
• Verify costs align with approved PWs, grant agreements, and regulations.
• Identify deficiencies and coordinate corrective actions with reimbursement preparers and stakeholders.
• Develop responses to RFIs and assist in agency communications.
• Monitor QAQC metrics and identify opportunities to improve processes.

Skills

Grant compliance

Documentation QA

Analytical thinking

Cross-functional collaboration

Problem solving

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Office

Job description

Job Summary:

Provides Quality Assurance and Quality Control (QAQC) oversight for federally funded reimbursement activities by reviewing reimbursement requests, validating supporting documentation, assessing eligibility, and ensuring compliance with FEMA, DOE, and other federal grant requirements. Supports continuous improvement of reimbursement processes while minimizing compliance risks and maximizing reimbursement success.

Job Description:

Performs QAQC reviews of reimbursement packages before submission to ensure compliance with FEMA Public Assistance, DOE, and other applicable federal grant requirements.

Reviews procurement documentation, contracts, invoices, labor records, force account documentation, equipment records, and supporting documentation to validate eligibility and compliance.

Verifies that costs are consistent with approved Project Worksheets (PWs), grant agreements, applicable federal regulations, and internal policies.

Identifies documentation deficiencies, compliance risks, and eligibility issues, and coordinate corrective actions with reimbursement preparers and project stakeholders.

Evaluates Requests for Information (RFIs) and assist in preparing complete and accurate responses to federal and recipient agencies.

Interprets FEMA policies, Public Assistance guidance, applicable sections of 2 CFR Part 200, and other federal grant requirements as they relate to reimbursement eligibility.

Monitors reimbursement quality metrics and identify opportunities to improve documentation standards, review processes, and operational efficiency.

Collaborates with cross-functional teams including Project Management, Procurement, Finance, Engineering, Compliance, and Legal to resolve reimbursement issues.

Maintains detailed review documentation and ensure all QAQC activities are properly documented.

Follows established company policies, procedures, and standards to ensure full compliance with applicable laws and industry regulations.

Participates in storm restoration activities and emergency response assignments as required.

Performs additional duties consistent with the responsibilities and qualifications of the position.

Additional Job Description:

Education:

Bachelor's degree in Business Administration, Accounting, Finance, Engineering, Public Administration, Construction Management, or another related field.

Experience:

Minimum of 5 years of professional experience , including at least 3 years supporting federally funded grant programs , preferably FEMA Public Assistance.

Experience preparing, reviewing, or performing QAQC of Request for Reimbursement (RFR) packages or equivalent federal reimbursement requests.

Experience interpreting and applying FEMA Public Assistance eligibility requirements, including documentation and reimbursement standards.

Experience reviewing procurement documentation for compliance with federal funding requirements.

Experience reviewing invoices, contracts, change orders, force account labor, equipment, materials, and supporting documentation for reimbursement eligibility.

Experience identifying documentation deficiencies and providing corrective recommendations.

Experience working with multiple stakeholders while managing competing priorities and deadlines.

Strong analytical, problem-solving, and written communication skills.

Advanced proficiency with Microsoft Excel and Microsoft Office applications.

Preferred Experience

Experience with FEMA Public Assistance (Categories A-G, including Section 428 Alternative Procedures).

Working knowledge of 2 CFR Part 200 (Uniform Guidance) and other federal grant compliance requirements.

Experience responding to FEMA, Recipient, or Subrecipient Requests for Information (RFIs).

Experience supporting FEMA-funded utility, infrastructure, or disaster recovery programs.

Experience with grant management systems such as FEMA Grants Portal, DRS, or similar reimbursement management platforms.

Competencies (Skills)

Grant Compliance Expertise - Ensures documentation meets FEMA, DOE, and federal grant requirements.

Documentation Quality Assurance - Reviews reimbursement packages for accuracy, completeness, and compliance.

Analytical Issue Resolution - Identifies deficiencies and coordinates corrective actions with stakeholders.

Cross-Functional Collaboration - Works with internal teams to resolve documentation and reimbursement issues.

Process Discipline - Applies consistent review standards, documentation practices, and QA/QC procedures to maintain accuracy and compliance.

Licenses/Certifications

N/A

Travel Requirements

Not Required

Physical Demands

Stationary Position: Constantly - 67% to 100% of the time

Pushing/ Pulling/ Reaching: Seldom - less than 10% of the time

Kneel Seldom - less than 10% of the time

Grab Seldom - less than 10% of the time

Bend: Seldom - less than 10% of the time

Lift/Carry over: 0 - 15 pounds

Vision

Hearing

Working Conditions

Wet or humid Seldom - less than 10% of t