Grant Specialist II

The Virgin Islands Water & Power Authority; Charlotte Amalie (United States Virgin Islands); On-site; USD 52,000 - 76,000; Full time

Job summary

The Virgin Islands Water & Power Authority is seeking a Grants Specialist II to oversee federally funded disaster recovery grant programs and ensure compliance across activities, procurement, and reporting. You will monitor audits, track findings, and assist in improving grant processes while mentoring junior staff.

Applicants should have a relevant bachelor's degree and 3–5 years of experience, with strong analytical, communication, and data analysis skills for fast-paced, compliance-driven

Qualifications

• Review, analyze, and evaluate grant program activity for compliance with requirements.
• Monitor compliance with procurement standards, GAAP, and program procedures.
• Monitor audit findings and propose process improvements.
• Assist in developing and revising grant processes and documentation.
• Train internal customers on grant management and compliance.

Responsibilities

• Review contracts to ensure work aligns with approved scope.
• Ensure vendors follow federal compliance and reimbursement policies.
• Review grant financial transactions before accounting entry.
• Conduct advanced data analysis of invoices and forecast trends.
• Respond timely to inquiries and report issues to management.

Skills

Analytical thinking

Decision making

Problem solving

Independent work

Verbal communication

Written communication

Interpersonal skills

Time management

Education

Bachelor's in Business Administration

Bachelor's in Accounting

Bachelor's in Finance

Bachelor's in Public Administration

3-5 years related experience

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

The Grants Specialist II is responsible for managing and monitoring the federally funded disaster recovery grant programs of the Authority. The incumbent performs a variety of duties, including monitoring a wide range of vendors to ensure ongoing compliance, managing federal grants, implementing and closing out of the federal grants with minimal supervisor. This position is also responsible for assisting in coaching, development and mentoring of the Grant Specialist I.

• Review, analyze, and evaluate grant program activity to ensure compliance with grant program requirements, local and federal procurement standards, generally accepted accounting principles, as well as program standards and procedures.
• Monitor compliance with rate related regulatory requirements and debt covenants.
• Monitor and track all audit findings & recommendations. Propose additional recommendation to improve process.
• Assist in the development and implementation of new or revised grant processes, documentation and requirement.
• Assist in the training of internal customers in the topic of grant management and compliance.
• Review contracts related to federally funded projects to ensure they are completed according to the approved Scope of Work.
• Ensure that vendors adhere to federal compliance policies, reimbursement policies, and contract compliance.
• Review grant related financial transactions prior to entry in the accounting system.
• Conduct advanced data analysis of invoices to include trends and forecasts, create reports, and spreadsheets on project activities in order to track each project’s progress and make recommendations for changes to management.
• Respond accurately, courteously and timely to phone and written correspondence with appropriate follow up as necessary.
• Monitor and report pertinent issues and information to management for awareness, knowledge, and actions.
• Conduct preliminary review of work completed, process improvement recommendations or compliance anomalies identified by the Grants Specialist I. Escalate information to the Grants Manager for action and resolution.
• Accurately prepare and maintain records, files, and reports for audit purposes.

• A working knowledge of local and federal regulations governing federally funding grant programs
• A working knowledge of federal compliance requirements
• Minimum of 1-year previous grant administration experience
• Demonstrated ability to work independently with minimal supervision
• Computer literate including advanced usage of Microsoft Word, Excel, Power Point, and Outlook
• Excellent verbal, interpersonal and written communication skills
• Ability to work in a fast-paced environment
• Strong analytical, decision-making, and problem-solving capabilities

Bachelor’s Degree from an accredited college or university in Business Administration, Accounting, Finance, or Public Administration or a bachelor’s degree plus 3- 5 years of commensurate experience in those fields.