Grant Manager

reSOURCE Government Services; Town of Florida (NY); On-site; USD 39,000 - 56,000; Full time

Job summary

The City of St. Cloud's Procurement Services seeks a Grant Manager to administer the city’s grants program under a contract with reSOURCE Government Services.

You will lead pre-award planning, grant applications, budgeting, reporting and compliance with federal, state, and local requirements. Ideal candidates will manage the full grant lifecycle, coordinate with internal departments and external partners (HUD, DOJ, FEMA, JAG, RTP, HMGP, etc.), and ensure timely reporting and audits.

Qualifications

• Bachelor's Degree in Business Management, Public Administration, Financial Management or related field with six (6) years of government/grant experience.
• Experience administering public-sector grant programs with diverse funding sources (HUD, DOJ, FEMA, JAG, RTP, HMGP, etc.).
• Experience managing full grant lifecycle from opportunity identification to closeout and audits.

Responsibilities

• Administer the City of St. Cloud's grant management system.
• Assess new grant opportunities and applications for alignment with city priorities.
• Write and develop grant proposals to secure funding from diverse programs.
• Provide guidance to departments and ensure compliance with laws and contracts.
• Coordinate budgeting, reporting, and performance metrics across programs.
• Create and manage a centralized grants tracking and reporting system.

Skills

Grant management

Budgeting

Reporting

Stakeholder collaboration

Education

Bachelor's Degree in Business Management

Bachelor's Degree in Public Administration

Bachelor's Degree in Financial Management

Job description

Job position: Grant Manager

City of St. Cloud - Procurement Services

Pay: $ $34.67per hour + benefits, PTO and holiday pay

Hours: Monday through Friday, 8am-5pm

Position is CONTRACT with reSOURCE Government Services.

Looking for experience administering public-sector grant programs, including experience working with funding sources such as, but not limited to, the U.S. Department of Housing and Urban Development (HUD), U.S. Department of Justice (DOJ), Federal Emergency Management Agency (FEMA), Justice Assistance Grants (JAG), Recreational Trails Program (RTP), Hazard Mitigation Grant Program (HMGP), and other federal, state, and local grant programs. Experience must include managing the full grant lifecycle, from identifying funding opportunities and preparing and coordinating grant applications through developing and monitoring budgets, tracking expenditures, ensuring compliance with applicable regulations and grant requirements, coordinating with internal departments and external partners, preparing and submitting required reports, and supporting audits, monitoring activities, and grant closeout.

General Description

This position requires a dedicated individual to administer the City of St. Cloud's comprehensive grants management program. The position plays a crucial role in collaborating with city departments, management teams, project managers, community partners, governmental agencies, and granting bodies to effectively administer grants. Key responsibilities include establishing and maintaining a streamlined pre-planning grants process, as well as preparing applications tailored to the City's capital and operational grant initiatives. The role requires ensuring that all grant proposals meet application criteria and align strategically with the City's objectives and priorities.

Ideal candidates will demonstrate strong organizational skills, attention to detail, and the ability to foster productive relationships across various stakeholders. This position offers an exciting opportunity to contribute to the city's development through effective grant coordination and management.

Duties and Responsibilities

• Serves as the primary administrator for the grant management system.
• Assess new grant opportunities and applications to ensure alignment with City's strategic priorities. Evaluate potential costs and benefits, including matching requirements, operating expenses, and potential program expansion.
• Writes and develops grant proposals to secure funding from diverse programs and projects. Collaborate with external consultants hired by the City for technical or complex grant preparation.
• Provides direction in the establishment of a grant planning and development program, offering support and guidance to departmental staff. Ensures robust controls and systems are implemented to uphold compliance with relevant statutes, regulations, policies, procedures, and contracts.
• Provides pre-planning and technical support to City departments. This includes reviewing applications to ensure compliance with grant requirements, collaborating on narrative edits, developing timelines, facilitating communication with grantors, aligning grant proposals with City priorities, and offering guidance on budget details.
• Creates, oversees, and coordinates a centralized grants management, tracking, and reporting system. Provides detailed information to City departments, and external agencies and effectively monitors all aspects of grant applications, reimbursements, reporting obligations, and performance metrics across all programs.
• Administers grant program funds through program analysis and financial reporting.
• Creates and manages a master file containing all information related to funding administration.
• Collaborates with staff to optimize program implementation for efficient data collection, accurate and timely reporting, and achieving required outcomes.
• Creates policies, procedures, and systems to ensure the effective administration of grants, focusing on compliance and robust internal controls.
• Performs additional tasks as assigned or deemed necessary, which are related or logically connected to the position.

Minimum Education and Experience Requirements:

Bachelor's Degree in Business Management, Public Administration, Financial Management or related field supplemented by six (6) years of government and grant related experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

Must possess and maintain a valid state driver's license with an acceptable driving history.

Knowledge, Skills and Abilities:

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

Mathematics:

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Language Ability:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Reasoning:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

Must be able to pass criminal background and drug testing