Grant Specialist

audubon; Washington (District of Columbia); Hybrid; USD 85,000 - 95,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Audubon in Washington, DC, seeks a Grant Specialist to work with program managers and finance staff to support the grant life cycle, ensure budgets are accurate, and maintain compliance across awards.

The role is hybrid, reporting to the Senior Director, Grants Management, with funding through June 2027 and a DC salary range of $85,000–$95,000 per year.

Qualifications

• Bachelor's degree and at least 5 years of grant management and administration including budgeting, financial management, reporting and compliance.
• Knowledge and proficiency in all phases of the grant cycle from pre-award through close-out.
• Demonstrate a working knowledge of Uniform Guidance cost principles applicable to nonprofit organizations, state and local regulations.

Responsibilities

• Collaborate with program and development staff to prepare grant proposals with a focus on budget accuracy.
• Coordinate with appropriate staff to elevate high dollar or high-risk proposals for review and approval by Executive Team.
• Utilize and share pre-award resources to project team to streamline proposal process.
• Ensure any new proposed headcount is reviewed and approved by People and Culture before finalizing the proposed budget.
• Work with state program staff to monitor grant progress and grant budget alignment with financial spend down.
• Advise on need for modifications or extensions.
• Work with project staff on expected time allocations and project coding.
• Provide monthly grant status reports and analysis to Project Managers/State Directors.

Skills

Grant management

Budgeting

Financial reporting

Compliance

Education

Bachelor's degree

Job description

About Audubon

The National Audubon Society is a leading nonprofit conservation organization with 120 years of science-based, community-driven impact, dedicated to protecting birds and the places they need, today and tomorrow. Birds are powerful indicators of our planet's health, acting as sentinels that warn us of environmental change and inspire action. Audubon works across the Western Hemisphere, driven by the understanding that what is good for birds is good for the planet. Through a collaborative, bipartisan approach across habitats, borders, and the political spectrum, Audubon drives meaningful and lasting conservation outcomes. With 800 staff and over 1.9 million supporters, Audubon is a dynamic and ever-growing force committed to ensuring a better planet for both birds and people for generations to come. Learn more at www.audubon.org and on Facebook, Twitter and Instagram @audubonsociety.

Position Summary :

The Grant Specialist works closely with program managers, leadership and administrative staff across the organization to provide pre and post award support, financial tracking and other necessary tasks to meet overall grant compliance. The successful candidate will have demonstrated knowledge and experience in all phases of the grant life cycle, be able to work in a fast-paced environment and prioritize work among multiple projects.

The Grant Specialist is a member of Audubon's Finance Team and reports to the Senior Director, Grants Management.

This position is currently funded through June 2027.

This position is classified as hybrid, in accordance with Audubon's "Where We Work" Policy. Hybrid employees are expected to work in an Audubon office every Monday and Tuesday and an additional two days each month of the employee's choosing. Candidates should be located within commuting distance of Audubon's office in Washington, DC.

Compensation

$85,000 - $95,000/year = D.C.

Essential Functions

• Collaborate with program and development staff to prepare grant proposals with a focus on budget accuracy.
• Coordinate with appropriate staff to elevate high dollar or high-risk proposals for review and approval by Executive Team.
• Utilize and share pre-award resources to project team to streamline proposal process.
• Ensure any new proposed headcount is reviewed and approved by People and Culture before finalizing the proposed budget.
• Work with state program staff to monitor grant progress and grant budget alignment with financial spend down. Advise on need for modifications or extensions.
• Work with project staff on expected time allocations and project coding.
• Provide monthly grant status reports and analysis to Project Managers/State Directors. Take appropriate action to resolve any issues or questions.
• Lead collaboration among multistate grants with project teams and collaborate with grant specialists on projects that cross flyways.
• Utilize Audubon's internal financial systems to monitor expenditures, revenue, match and other associated costs. Work with accounting staff to manage expense corrections.
• Assist project staff in compiling and submitting funder required financial reports, Review narrative or programmatic reports for compliance in meeting reporting schedule.
• Work closely with state office/finance managers on invoicing and compiling any required supporting documentation.
• Work with the national finance team on grant set up and close out including financial analysis, documentation inventory and compliance review.
• Review and shepherd new grant agreements and associated documentation through headquarters for processing
• Facilitate processing subcontracts and sub-awards, including required subrecipient monitoring and FFATA, as applicable.
• Ensure all compliance requirements are fulfilled and properly documented, including compliance with OMB 2CFR200, applicable state, local, or agency regulations and requirements, and the terms and conditions of specific grant contracts and agreements.
• Manage and maintain grant files in accordance with Audubon's policy.
• Work with flyway grant team to build ongoing support for grant management within the organization. Suggest and implement improvements to advance effective and efficient grant management and internal controls.
• Maintain and foster culture of safety.
• Other duties as assigned.

Qualifications and Experience:

Bachelor's degree and at least 5 years of experience in grant management and administration including budgeting, financial management, reporting and compliance. Equivalent work experience will be considered.

Knowledge and proficiency in all phases of the grant cycle from pre-award through close-out.

Demonstrate a working knowledge of the application of Uniform Guidance cost principles applicable to non-profit organizations, state and local regulations, and of the meaning of standard contract clauses.

Preferred experience with international grant