Grant Revenue & Billing Manager

YWCA Kalamazoo; Parchment (MI); On-site; USD 70,000 - 95,000; Full time

Job summary

YWCA Kalamazoo is seeking a Revenue Recognition Manager to lead billing and revenue recognition activities within a nonprofit setting. You will manage monthly reporting, invoicing, and compliance for ILC and other departments, coordinating with Vice Presidents and Directors to ensure accurate revenue data.

The role requires accounting expertise, GAAP knowledge, and strong communication across teams. Collaboration with the Grant Management and Finance Directors will drive audits, budget

Qualifications

• Bachelor’s degree in accounting or another finance-related field is required.
• Minimum of three years of progressively responsible accounting experience required, including billing, accounts receivable, or revenue recognition. Experience in a non-profit setting preferred.
• Master’s degree in accounting or related field is preferred.
• Knowledge of the principles, procedures, and best practices in accounting, revenue recognition, childcare tuition billing and/or medical provider billing.
• Knowledge of generally accepted accounting principles.
• Understanding cost accounting, private and government grant administration, and grant budget development.
• Understanding of accounts receivable.
• Advanced proficiency in MS Excel and accounting software packages, including report building. Proficiency with Blackbaud Financial Edge preferred.
• Demonstrated ability to manage deadlines, work well under pressure, and in situations that require teamwork.
• Strong project management and leadership skills.
• Demonstrated strong oral and written communication skills. Ability to translate financial information to non-financially trained staff.
• Demonstrated ability to work with people of diverse backgrounds.
• Ability to calculate figures and amounts such as ratios and percentages.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Commitment to excellence, high standards and the mission of the organization.
• Ability to develop rapport with people of all levels in the organization. Ability to respond effectively to the most sensitive inquiries or complaints.

Responsibilities

• Manages all billing for ILC including and not limited to DHHS, Tuition reimbursement, CACFP, CAPE along with all reimbursement claims submissions, payment posting, accounts receivable follow-up, and reimbursement management.
• Leads the agency’s revenue cycle as a defined initiative, sets billing calendars and deadlines, establishes standards, and monitors key metrics (e.g., days in accounts receivable, claim denial and collection rates), reporting results and recommending improvements to finance leadership.
• Acts as Liaison between Finance and ILC and specific departments/programs as assigned and supports management needs.
• Cooridnate and support medical billing.
• Oversees verification of all account coding, ensuring appropriateness in relation to assigned grant and contract expenditures, fiscal commitments, and approved budgets.
• Conducts billing for other programmatic services as assigned.
• Serves as the practice expert and go-to person for Dreamery billing processes and procedures, as well as for other program billings.
• Analyzes billing and claims for accuracy and completeness; submits claims to funding entities and follows up on any issues. Follows up on claims using various systems.
• Maintains contacts with site director and teachers to obtain and analyze attendance and additional child attendance information to document and process billings.
• Responsible for monthly revenue recognition including journal entries, analysis, and ad hoc reports.
• Prepares and analyzes weekly and monthly revenue, and reimbursement reports along with parent agreement contracts in concert with the practice leadership.
• Performs balance sheet reconciliation for related receivable accounts.
• Processes cash receipts and ensures appropriate revenue recognition.
• Ensures the activities of the billing operations are conducted consistently with overall department protocol and follow federal, state, and payer regulations, guidelines, and requirements.
• Reviews for potential improvements, implements, and maintains billing and revenue recognition policies, procedures, and internal controls.
• Works cooperatively with the Director of Grant Management, the Director of Finance, and program staff in the implementation and practical application of accounting and finance recommendations and systems as needed.
• Leads in the verification of all funding for childcare and medical programs and grants.
• Works collaboratively with ILC to identify discrepancies and delinquent accounts.
• Prepares timely and accurate expenditure reports/invoices for all assigned grant and contract expenditures, providing financial reporting, as necessary.
• In partnership with the Director of Grant Management, coordinates the revenue and receivables components of the organization’s annual audit of financial statements, federal awards, form 990 preparation, and funder audits/site visits, including work-paper preparation, recommendations, and corrective actions.
• Provides support to accounting personnel through assistance with general accounting and reporting as needed.
• Works as the backup for accounts payable processing.
• Provides training and education to all staff in billing requirements and procedures.
• Complies with applicable local, state, and federal requirements, certifications, and/or regulations.
• Complies with organization policies and procedures.

Skills

Project management

Leadership

Communication

Analytical skills

Teamwork

Deadline-driven

Problem-solving

Financial translation

Education

Bachelor’s degree in accounting or finance

Master’s degree preferred

Knowledge of GAAP

Tools

MS Excel

Blackbaud Financial Edge

Accounting software packages

Job description

YWCA Kalamazoo is seeking a Revenue Recognition Manager to lead billing and revenue recognition activities within a nonprofit setting. You will manage monthly reporting, invoicing, and compliance for ILC and other departments, coordinating with Vice Presidents and Directors to ensure accurate revenue data.

The role requires accounting expertise, GAAP knowledge, and strong communication across teams. Collaboration with the Grant Management and Finance Directors will drive audits, budget