Grant Project Specialist

Larimer-County-1; Johnstown (CO); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, and Vision benefits

FSA or HSA

Disability coverage

Retirement Plan 401(a) with employer 1

Generous paid time off

Job summary

Larimer County is seeking a Grant Project Specialist to support the implementation, coordination, and administration of multiple grant-funded projects within the Office of Emergency Management. The role demands proactive scheduling, collaboration with partners, and meticulous documentation.

The ideal candidate will manage grant timelines, prepare reimbursement packages, and communicate progress to stakeholders, while adapting to occasional travel and flexible hours to meet project needs.

Qualifications

• Strong communication skills, verbal and written.
• Knowledge of grant processes and compliance requirements.
• Ability to collaborate with diverse partners and audiences.
• Basic understanding of financial and accounting processes and systems.
• Strong meeting facilitation and coordination abilities.
• Ability to work in stressful environments, including post-disaster recovery.
• Attention to detail and multi-priority management.

Responsibilities

• Collaborate with internal and external partners to support successful grant project execution.
• Coordinate and facilitate project meetings, activities, and follow-up.
• Prepare financial reimbursement packages and project progress reports.
• Maintain accurate grant and project documentation.
• Monitor timelines, deliverables, and budgets to meet requirements and deadlines.
• Develop materials to communicate project activities and status.
• Assist with other grant project coordination and administrative needs.

Skills

Communication

Grant processes

Collaboration

Financial literacy

Meeting facilitation

Stress management

Detail orientation

Education

Bachelor’s degree in Communications/Business/Public Administration

Grant administration experience equivalency

Tools

Excel

Job description

The Office of Emergency Management is seeking a detail-oriented, organized, proactive, and collaborative Grant Project Specialist to support the implementation, coordination, and administration of multiple local, state, and federal grant-funded projects.

This position requires a self-motivated individual who can manage their own schedule and tasks to ensure goals and objectives are met.

This position will work with a variety of partners with varying schedules. The typical workweek is M-F during workdays, but flexibility is needed for nights and weekend activities as required. Occasional travel to meeting sites is required. Mileage is reimbursable, and a county vehicle is available.

This is a term-limited grant-funded position. Individuals hired into limited-term positions are eligible for County benefits; however, the position is limited in duration, depending on available funding or business need.

To view the full job descriptions, visit: https://www.larimer.gov/hr/careers/job-descriptions#/app/detail/Grant_Project_Specialist

What you'll be doing:

• Collaborating with internal and external partners to support successful grant project execution.
• Coordinating and facilitating project meetings, activities, and follow-up.
• Preparing financial reimbursement packages and project progress reports.
• Maintaining accurate grant and project documentation.
• Monitoring project timelines, deliverables, and budgets to ensure requirements and deadlines are met.
• Developing materials to communicate project activities, progress, and status.
• Assisting with other grant project coordination and administrative needs.

What we're looking for:

• Strong verbal and written communication skills.
• Knowledge of grant processes, particularly grant compliance requirements.
• Ability to collaborate and coordinate effectively with a variety of partners, audiences, and organizations.
• Basic understanding of financial and accounting processes and systems.
• Strong meeting facilitation and coordination skills.
• Ability to work effectively in stressful environments, including post-disaster recovery situations.
• Strong attention to detail with the ability to think systematically and manage multiple priorities at once.

All candidates will be screened for the following required minimum qualifications. Any candidate who does not meet all of the qualifications listed as required will be eliminated from the process.

• Bachelor's degree, or equivalent education, from an accredited college or university with a degree in Communications, Marketing, Business Administration, Public Administration, or a related field required. Equivalency is based on one (1) year of professional experience equaling one year of college work.
• Three (3) years of experience in research or public administration, including experience in grant administration, grant management, grant coordination, obtaining funding for grants projects and programs, and grant writing required. One (1) year of professional experience may be equivalent to a combination of education and experience.
• Possess reliable transportation to be able to work at various locations as needed and required.
• Must be at least 18 years of age.

Benefits

Here’s what Larimer County offers for all Regular, Limited Term, and Appointed positions:

• Medical, Dental, and Vision benefits
• FSA or HSA (depending on the medical plan)
• Short- and Long-Term Disability
• Employee Assistance Program
• Basic Life/AD&D Insurance
• Accident and Critical Illness Insurance
• Retirement Plan 401(a) with employer match
• 457(b) Deferred Compensation
• Generous paid time off, including vacation, sick leave, and holidays

Want to dive into the details? Check out Larimer County's Benefits. https://www.larimer.org/hr/benefits.

Do you speak Spanish? You may be eligible to receive extra pay from Larimer County's Second Language Compensation Program. To learn more about the program, visit: https://www.larimer.gov/hr/employee-relations/2nd-language-compensation

All new employees and rehires will be required to submit fingerprints for a CBI criminal background check (c.r.s. 26-6-104).

An offer of employment is contingent upon the successful completion of required pre-employment checks or testing.

Larimer County is an Equal Opportunity Employer and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.