Grant Program Specialist/CTE Grants

College of the Sequoia; Visalia (CA); On-site; USD 54,000 - 72,000; Full time

Job summary

College of the Sequoias invites applications for a Grant Program Specialist/CTE Grants at the Tulare College Center. The role supports coordination, planning and implementation of grant activities to meet program goals. It requires budgeting, reporting, and strong public-facing skills.

The 3-year funded position is full-time, with standard campus hours and responsibilities including workshops, outreach and student support services.

Qualifications

• Associate degree with coursework in business and three years secretarial experience with public contact.
• Experience maintaining budgets, working with financial statements and reconciliations.
• Strong communication and interpersonal skills for diverse student populations.

Responsibilities

• Organize and manage day-to-day office activities and coordinate communications.
• Process purchase orders and maintain department budget; manage supplies and forms.
• Maintain confidential records and prepare reports and promotional materials.
• Greet visitors, answer calls, and direct inquiries to appropriate staff.
• Plan events, workshops and outreach to promote grant services and program participation.
• Train student assistants and supervise project-related activities.

Skills

Budget management

Financial reconciliation

Record-keeping

Office administration

Communication skills

Education

Associate degree in business or related field

Three years of secretarial experience with public contact

Tools

Microsoft Office

Job description

Under the direction of an assigned supervisor, the Grant Program Specialist / CTE Grants will perform a variety of specialized complex administrative assistant duties for the coordination, planning and implementation of the grant and to enable the program to meets its goals

The successful candidate will have strong experience maintaining budgets to include, working with financial statements, reconciling accounts and statements.

3 year Grant Funded position.

This position is assigned to the Tulare College Center, Full-Time 7:45 a.m. – 4:45 p.m., 12-months. Initial placement is at $62,733.

College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution. COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students. We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals. We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success.

Job duties of the Grant Program Specialist/CTE Grants:

• Organize and manage the day–to–day activities of an assigned office to assure efficient and effective office operations; coordinate communications; relieve the administrator of administrative detail.
• Process purchase orders and maintain budget; order, issue and maintain department supplies, forms and equipment; receive, open and route mail.
• Maintain a variety of records, logs and student files including those of a confidential nature; prepare periodic and special reports and statistical data related to program activities and effectiveness; develop flyers, letters and brochures for promotional purposes as necessary.
• Prepare correspondence and memoranda independently or from oral instructions.
• Greet office visitors and initiate and answer telephone calls; screen and direct calls and visitors to appropriate personnel; take messages as necessary.
• Develop and distribute materials utilized in the grant; assist program administrators to conduct workshops to program students.
• Plan and organize activities and programs to provide information and assistance to students regarding grant services.
• Train and provide work direction to student assistants to help with projects, including recruitment activities.
• Keep abreast of educational and student support programs to provide accurate and timely information about the grant.
• Assist in securing academic counseling programs to aid in the retention, placement or transition of students; provide information and assistance to students in obtaining a variety of services available including counseling and tutoring.
• Monitor and maintain student centers; troubleshoot computer programs used in center.
• Plan, schedule and assist in the design and delivery of oral presentations and workshops for high schools, students and community groups.
• Assist with the planning, coordinating and hosting of events on campus and in the community for the overall marketing and recruitment of the grant.
• Assist with the planning, organizing and implementing of the outreach component of the grant; identify and establish contacts with high school, continuation high schools and community services agencies; prepare and distribute information, applications and other materials; and schedule campus visitations for possible program participants.
• Maintain regular contact with students receiving counseling services; assist in the monitoring of academic progress and assist in the resolution of scholastic and personal problems.
• Communicate with counselors and staff at high schools and community organizations and initiate and maintain positive relationships with COS faculty members to coordinate referrals, exchange information and provide quality services to program students.
• Utilize the District’s integrated software in performing the required duties of the position.
• Perform related duties as assigned.

Minimum Qualifications (Education & Experience):

Any combination equivalent to: Associate degree with coursework in business or related field and three years increasingly responsible secretarial experience in a position with public contact.

Desirable Qualifications:

• Strong Financial background
• Experience in bookkeeping and recordkeeping.

Licenses and Other Requirements:

• Valid Class III California driver’s license.
• An incumbent must be insurable at the “standard rate” by the employer’s insurance carrier at all times while employed in this classification the College of the Sequoias.

Working Conditions

Environment

• Office environment.
• Constant interruptions.
• Drive vehicle from site to site to conduct business of the College.

Physical Abilities

• Ability to communicate with students/employees/public.
• Ability to read documents.
• Ability to sit and stand for extended period of time.
• Ability to reach in all directions.
• Ability to lift boxes.
• Ability to operate office equipment.

Knowledge and Abilities

The hiring committee is seeking evidence of the following:

Knowledge of:

• Appropriate outside agencies and schools.
• College admission procedures.
• Record-keeping techniques.
• Scholarship and financial aid opportunities.
• Recruitment procedures and techniques.
• Oral and written communications skills.
• Interpersonal skills using tact, patience and courtesy.
• District organization, operations, policies and objectives.
• Correct English usage, grammar, spelling punctuation and vocabulary.
• Word processing, presentation and spreadsheet software.
• Telephone techniques and etiquette.

Ability to:

• Develop and coordinate a variety of programs and activities to identify, recruit and retain grant students at a community college.
• Assist in the preparation and delivery of oral presentations.
• Establish rapport with disadvantaged high school students and community members.
• Provide and coordinate a variety of services and activities to assist students in their academic achievement and personal growth.
• Communicate effectively both orally and in writing.
• Type 50 words net per minute from clear copy.
• Read, interpret, apply and explain rules, regulations, policies and procedures.
• Work confidentially with discretion.
• Maintain records and prepare reports.
• Establish and maintain cooperative and effective working relationships with others.
• Operate a computer and assigned software.
• Train and provide work direction to others.

The Sequoias Community College District is an equal employment opportunity employer committed to prohibiting unlawful discrimination, harassment, including sexual harassment, intimidation, and bullying based on actual or perceived race or ethnicity, color, creed, national origin, religion, sex or gender, gender identity, gender expression, sexual orientation, physical and/or mental disability, age, medical condition, genetic condition, pregnancy, reproductive health decision making, marital status, military or veteran status, or ancestry.

College of the Sequoias does not sponsor H-1B Visas