Grants Analyst

South Orange County Community College District; Irvine (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

South Orange County Community College District is seeking a Grant Development Specialist at Irvine Valley College in Irvine, CA. You will identify grant opportunities, develop compelling proposals, and ensure funded projects comply with laws, regulations, and district policies.

You will provide technical guidance to administrators and staff, coordinate proposal development, and maintain comprehensive grant records and budgets while building relationships with funding agencies and foundations to

Qualifications

• Bachelor's degree required; master's degree in a related field desirable.
• 2+ years of professional experience in grant development, grant administration, or proposal writing.
• Strong writing and editing skills for complex grant proposals and reports.

Responsibilities

• Identify and coordinate grant opportunities aligned with district goals; develop and implement grant projects.
• Coordinate and oversee grant proposal development and submission; provide training and support.
• Monitor budgets, expenditures, and outcomes; ensure compliance with funding requirements and district policies.
• Develop and maintain grant-related web content and documentation; build relationships with funding agencies and partners.

Skills

Grant writing

Proposal development

Technical editing

Budget management

Communication

Web content development

Records management

Education

Bachelor’s degree

Master’s degree desirable

Job description

Location:

Irvine Valley College - Irvine, CA

Job Type:

IVC - Staff (Full-Time)

Job Number:

202400964

Office, Division, or School:

IVC - College Fiscal Services

Opening Date:

09/04/2026

Closing Date:

9/28/2026 11:59 PM Pacific

Work schedule:

Monday - Friday (8:00 AM - 5:00 PM) - Schedule and shift are subject to change in accordance with the department's needs.

Culture of Care:

At the South Orange County Community College District (SOCCCD), we foster a Culture of Care grounded in connection, collaboration, inclusion, and service. We seek employees who contribute to a welcoming, student-centered environment and who understand the important role every position plays in advancing student success and strengthening our District community. Our employees build meaningful relationships, demonstrate empathy and professionalism, and promote a culture of belonging, engagement, and mutual respect.

Join SOCCCD and be part of a community dedicated to connection, purpose, and impact. We are seeking collaborative professionals committed to supporting students, creating meaningful experiences, and contributing to an inclusive and supportive workplace. Every employee helps shape a Caring District—one where students, colleagues, and the broader community feel valued, respected, and empowered. If you are passionate about service and making a positive difference, we invite you to bring your talents to our team.

SUMMARY DESCRIPTION

Under the direction of an appropriate level manager or administrator, works with faculty, administrators, staff, the College Foundation, and external agencies to identify, coordinate, and develop grant opportunities; performs technical writing and narrative development for grant applications; translates complex institutional goals into compelling proposals and grant submissions; monitors the implementation and administration of funded grants to ensure compliance with applicable laws, regulations, funding requirements, and District policies; and provides technical assistance and support in obtaining, developing, and implementing grants.

REPRESENTATIVE DUTIES

• Coordinate assigned grant development and implementation activities to support the College's vision, mission, values, goals, program development, and institutional advancement; identify external funding opportunities that support College and Foundation programs and projects; plan, develop, implement, monitor, and evaluate assigned grants, ensuring written materials are persuasive, cohesive, and aligned with funder priorities.
• Provide technical guidance, consultation, and support to College administrators, managers, faculty, and staff regarding project and grant funding needs; identify and communicate relevant grant opportunities and potential funding resources; develop and disseminate grant application guidelines; and provide individualized and small-group support in researching, identifying, and pursuing funding sources for programs and projects.
• Coordinate and oversee grant proposal development and submission; assist managers, faculty, and staff with grant concept development; provide grant-writing training; and prepare, write, and edit grant proposals, narratives, executive summaries, letters of intent, and other application materials. Perform substantive editing of technical sections prepared by subject matter experts to ensure accuracy, consistency, clarity, and a professional voice throughout grant applications.
• Apply and interpret College policies, procedures, and applicable federal and state laws, regulations, and funding requirements governing grant-funded projects; provide ongoing operational, administrative, and technical guidance to managers, faculty, and staff serving as project directors; and monitor program activities, budgets, expenditures, reports, and outcomes to ensure compliance with approved objectives and funding requirements.
• Develop, coordinate, and monitor contracts and subcontracts with individuals and organizations in support of grant activities; develop and maintain a comprehensive master calendar of grant-related activities, deadlines, reporting requirements, and required documentation.
• Coordinate and oversee the preparation and submission of financial, programmatic, and final grant reports and claims to funding agencies; maintain comprehensive official project and grant records, including award documents and contracts, financial and expenditure documentation, Board approvals, personnel records, reports, claims, and other required supporting documentation.
• Develop and maintain grant-related web content for the College; maintain databases and information systems documenting grant proposals, awards, activities, deadlines, and related information; and ensure grant-related information is organized and readily accessible.
• Develop and maintain strategic relationships with funding agencies, corporate and private foundations, legislative offices, professional associations, community and governmental organizations, and other external partners to advance College funding and advocacy objectives; serve as a liaison and resource to College departments, divisions, the College Foundation, and grant writers by coordinating information and data needed to support grant development and submissions; represent the College in collaborative partnerships and meetings, as appropriate or assigned; and serve as the primary editor and quality-control lead for final grant submissions.
• Develop, monitor, and reconcile grant budgets; track expenditures to ensure alignment with approved budgets and funding requirements; assist with budget revisions and adjustments; prepare budget summaries and projections; and support Fiscal Services with financial oversight activities and internal and external audits to ensure accurate reporting, fiscal integrity, and compliance with District policies and applicable regulations.
• Perform related duties as required.

QUALIFICATIONS

Knowledge of:

• Purpose, mission, goals, objectives, organization, operations, programs, services, facilities, and needs of a community college district and assigned College area.
• Principles, practices, methods, and techniques of grant research, development, writing, acquisition, administration, implementation, monitoring, and evaluation.
• Grant funding sources, eligibility requirements, funding priorities, application processes, and trends and developments in grant funding, higher education, workforce development, and community college programs and services.
• Advanced persuasive writing techniques and narrative structures used in institutional, state, federal, foundation, and other grant proposals and applications.
• Applicable federal, state, and local laws, codes, rules, regulations, policies, procedures, funding requirements, and restrictions governing grant-funded programs and expenditures.
• Principles and practices of grant budget development, monitoring, reconciliation, expenditure control, reporting, and fiscal compliance.
• Methods and techniques of contract and subcontract development, administration, and monitoring.
• Public relations, community relations, advocacy, and partnership development.
• Local, state, and federal agencies, private foundations, corporations, professional associations, and other organizations that provide funding or partnership opportunities for education and community programs.
• Principles and practices of training, work direction, consultation, and technical assistance.
• Principles and procedures of records management, including establishing and maintaining files, databases, information retrieval systems, and official grant and project records.
• Methods and techniques of preparing financial, programmatic, administrative, and other grant-related reports and correspondence.
• Methods and techniques of web content development and maintenance.
• Current office practices, procedures, methods, and equipment; computer hardware, software, peripherals, and applications used in the work, including word processing, desktop publishing, spreadsheets, databases, and related systems.
• Effective written and oral communication skills in English, including correct grammar, spelling, punctuation, vocabulary, and business writing practices.
• Interpersonal skills, including tact, patience, diplomacy, and the ability to establish and maintain effective working relationships with diverse individuals and groups.
• Occupational hazards and standard safety policies and procedures.

Education/Training:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, finance, nonprofit management, grant management, or a related field. A master’s degree in a related field is desirable.

Experience:

At least two years of progressively responsible professional experience in grant development, grant administration, program administration, proposal writing, or a related field.

THE SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER