Grant Operations Lead — Hybrid, Compliance & Reporting

National Audubon Society, Inc.; United States; Hybrid; USD 85,000 - 95,000; Full time

Job summary

The National Audubon Society is seeking a Grant Specialist to manage pre- and post-award activities, ensuring accurate budgets, reporting, and compliance. You will work with program managers, leadership, and finance to support proposal development and grant administration across multiple projects.

You will monitor budgets, track expenditures, and coordinate with staff to meet reporting deadlines, including international grants when applicable.

Qualifications

• Bachelor’s degree and at least 5 years of experience in grant management, budgeting, reporting and compliance.
• Knowledge of Uniform Guidance cost principles applicable to non-profit organizations, state and local regulations.
• Preferred experience with international grants.
• Preferred bilingual in English and Spanish.
• Excellent interpersonal verbal and written communication skills with professionalism and diplomacy.
• Ability to work independently and across time zones; manage priorities and deadlines.

Responsibilities

• Prepare grant proposals with a focus on budget accuracy.
• Elevate high-dollar or high-risk proposals for Executive Team review.
• Utilize pre-award resources to streamline the proposal process.
• Ensure headcount budgets are reviewed and approved before finalizing budgets.
• Monitor grant progress and budget alignment; advise on modifications or extensions.
• Coordinate project staffing time allocations and coding.
• Provide monthly grant status reports to Project Managers/State Directors.
• Collaborate on multi-state grants and cross-flyway projects.
• Monitor expenditures, revenue and costs in internal financial systems; assist with corrections.
• Assist with funder-required financial reports and compliance documentation.
• Coordinate invoicing and supporting documentation with state offices and national finance.
• Support grant setup and closeout; conduct financial analysis and compliance reviews.
• Process subcontracts and sub-awards with subrecipient monitoring as applicable.
• Ensure compliance with OMB 2 CFR 200 and related regulations.
• Maintain grant files per policy and promote internal controls.
• Contribute to improvements in grant management practices and safety culture.

Skills

Grant management

Budgeting

Financial management

Reporting

Compliance

Pre-award

Spanish language

Education

Bachelor’s degree

Job description

The National Audubon Society is seeking a Grant Specialist to manage pre- and post-award activities, ensuring accurate budgets, reporting, and compliance. You will work with program managers, leadership, and finance to support proposal development and grant administration across multiple projects.

You will monitor budgets, track expenditures, and coordinate with staff to meet reporting deadlines, including international grants when applicable.