Grant Manager - 31001064

Florida; Tallahassee (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

The Florida Division of Emergency Management (FDEM) is seeking a grants and finance specialist in Tallahassee to manage emergency program funds and grant tracking. You will prepare grant applications, monitor compliance, and generate quarterly reports, while updating the Grant Tracking System and supporting EOC activations as needed.

Ideal candidates will have at least two years of project management and grant experience, strong analytical skills, and proficiency in MS Word, Excel, PowerPoint,

Qualifications

• Knowledge of State of Florida regulations related to fiscal operations.
• Proficient in Word, PowerPoint, Excel, Access; able to prepare reports and analyze data.
• Ability to work independently and manage complex projects.
• Understanding of accounting procedures and Florida’s financial/budget systems.

Responsibilities

• Prepare, compile, and submit grant applications and reports.
• Provide guidance on grant requirements and allowable expenditures.
• Monitor grant activities for compliance and performance.
• Prepare quarterly federal grant progress reports and modifications.
• Closeout grants and update the Grant Tracking System.
• Support Emergency Activation costs reporting and EOC tasks as needed.

Skills

MS Word

PowerPoint

Excel

Access

Data analysis

Independent work

Verbal/written communication

GAAP/financial procedures

Florida systems knowledge

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:884955

Agency: Division of Emergency Management

State of Florida Division of Emergency Management

This position is located in Tallahassee, Florida

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters.These range from floods and hurricanes to incidents involving hazardous materials or nuclear power.FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

This position is responsible for managing grant funds for emergency management operations, maintaining/updating the information in the Grant Tracking System, and performing other financial/budgeting activities as required.Duties include but are not limited to:

• Compile, prepare, and submit grant applications for submission.
• Provide technical assistance regarding grant requirements and allowable expenditures.
• Monitor grant activities for program compliance.
• Submission of quarterly federal grant progress reports.
• Prepare grant modifications.
• Perform grant closeout activities.
• Compile information for entry in the Grant Tracking System.
• Update information in the Grant Tracking System as grants are closed.

Emergency Activations

• Compile and report daily state agency costs to Executive Office of the Governor.
• May be required to work during Emergency Operation Center (EOC) activation in support of emergency response and recovery efforts, as well as any other FDEM related EOC support needs.
• Perform other duties as required.

Knowledge, Skills, and Abilities:

The incumbent for this position should possess the following:

• Knowledge of State of Florida regulations, processing, and procedures as they relate to fiscal operations, fiscal analysis, or financial management.
• Demonstrate knowledge/experience in using Microsoft Word, PowerPoint, Access and Excel.
• Knowledge of methods of data collection and analysis.
• Knowledge of standard accounting procedures and reconciliation processes.
• Ability to work independently.
• Ability to collect, evaluate, and analyze fiscal data.
• Ability to communicate effectively both verbally and written.
• Knowledge of basic accounting or auditing principles.
• Knowledge of State of Florida’s accounting, financial, budgetary, and procurement systems (including but not limited to FLAIR/PALM/MFMP/FACTS/DEMES/LASPBS/BAPS).

Minimum Qualifications:

• A minimum of two years of professional experience with research and analysis.
• A minimum of two years’ experience implementing and managing complex projects.
• Contract and grant management training.
• During declared state emergencies, you may be required to work more than 8 hours per day, weekends, and be deployed in support of disaster response for up to 14 days, if needed.

Preferred Qualifications:

• Experience with the State of Florida Accounting and Information Reporting (FLAIR) System.
• Experience managing projects or grants.

Special Notes:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

The Division of Emergency Management is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. The Division appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

The Division of Emergency Management is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at [phone].

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

Successful completion of background screening will be required for this position.

The State of Florida and the Division of Emergency Management participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, Division of Emergency Management employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.