Budget Analyst B - SES - 31001120

Florida; Tallahassee (FL); On-site; USD 65,000 - 98,000; Full time

Job summary

The State of Florida Division of Emergency Management in Tallahassee is seeking a Budget Analyst B - SES to lead budget development, financial reporting, and grant administration for multiple programs.

This role requires analyzing financial data, preparing narratives for budget requests, and coordinating with OPB and legislative staff, with occasional extended hours during emergencies.

Qualifications

• Knowledge of Florida accounting, financial, budgetary and procurement systems.
• Ability to review, analyze, and evaluate data.
• Ability to examine financial records.
• Ability to understand and apply laws, rules, regulations, policies and procedures.
• Ability to conduct research and prepare reports.
• Ability to plan, organize and coordinate work assignments.

Responsibilities

• Coordinate submission of federal grant award applications and monitor related financials.
• Manage operating budgets, rate controls, and financial reporting.
• Assist in developing Legislative Budget Requests with narrative justification.
• Analyze budget requests and prepare supporting data and forms.
• Coordinate with OPB and legislative analysts on budget requests.
• Prepare analyses for Governor's Recommendations and related bills.
• Participate in year-end closing activities.
• Perform other duties as assigned.

Skills

Florida accounting systems

Data analysis

Financial records review

Laws and regulations knowledge

Research and reporting

Fact-finding

Problem-solving & planning

Communication skills

Emergency deployment readiness

Job description

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:884738

Agency: Division of Emergency Management

Working Title: Budget Analyst B - SES - 31001120

State of Florida Division of Emergency Management

This position is located in Tallahassee, Florida

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters.These range from floods and hurricanes to incidents involving hazardous materials or nuclear power.FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, "Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida", along with our vision of "Leading the Profession in building prepared and resilient communities".

Position Overview and Responsibilities:

This position serves as a Budget Analyst B - SES and is responsible for performing the functions of budget, planning, financial reporting, and reconciliation for the Bureau(s) within FDEM, including:

• Coordinate the submission of all federal grant award applications with assistance from FDEM staff; monitor accounting, financial, budgetary, revenues, expenditures, and balances of all grant awards, including but not limited to, financial management, establishing financial coding, and maintaining complete and accurate records related to grants and matters assigned.
• Day-to-day management of operating budgets and position rate controls, financial reporting and reconciliation, budget requests and amendments including proper narrative justification, revenue projections, workload statistics, technical completion of schedules and formats, and financial reporting associated with programs administered by FDEM in coordination and collaboration with EOG and other State and Federal agencies
• Responsible for assisting in the development of Legislative Budget Requests in conjunction with the Bureau Chief and FDEM program managers, using procedures to adhere to the guidelines established by the Executive Office of the Governor (EOG) Office of Policy and Budget (OPB). Develop narrative justification and other supporting documentation for specific issues as assigned.
• Analyze requests submitted by FDEM and assist in further development of required narrative justification, workload statistics, other support data, and the preparation of forms and schedules used to support FDEM’s budget request.
• Coordinate with OPB and legislative analysts on the Legislative Budget Requests.
• Prepare analyses for tracking issues in Legislative Budget Requests, the Governor’s Recommendations, Senate Bill, House Bill, and Conference Committee Bill up to and including the Appropriations Act.
• Participate in year-end closing activities.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of State of Florida's accounting, financial, budgetary, and procurement systems (including but not limited to FLAIR/PALM/MFMP/FACTS/DEMES/LASPBS/BAPS).
• Ability to review, analyze, and evaluate data.
• Ability to examine financial records.
• Ability to understand and apply laws, rules, regulations, policies, and procedures.
• Ability to conduct research and prepare reports.
• Ability to probe and obtain critical facts.
• Ability to utilize problem-solving techniques. Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively, both orally and in writing.
• Ability to work extended hours (including nights, weekends, and holidays) during emergency activation and to be deployed for up to 14 days in response to disasters, with little or no notice.

Minimum Qualifications:

• 3-5 years of experience in a financial analyst, budget analyst, or similar quantitative role, with a demonstrated focus on data analysis, financial modeling, and reporting.
• Ability to work extended hours (including nights, weekends, and holidays) during emergency activation and to be deployed for up to 14 days in response to disasters, with little or no notice.

Preferred Qualifications:

• Working experience in preparing Legislative Budget Requests, Long Range Program Plans, LASPBS, and BAPS.
• Experience with State of Florida's accounting, financial, budgetary, and procurement systems (including but not limited to FLAIR/PALM/MFMP/FACTS/DEMES/LASPBS/BAPS).

Special Notes:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

The Division of Emergency Management is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. The Division appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

The Division of Emergency Management is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at [phone]. FDEM requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

Successful completion of background screening will be required for this position.

The State of Florida and the Division of Emergency Management participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, Division of Emergency Management employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.