GRANT MANAGEMENT SPECIALIST SENIOR-HSOM

University of Alabama at Birmingham; University (FL); On-site; USD 58,000 - 94,000; Full time

Job summary

University of Alabama at Birmingham seeks a Grant Management Specialist Senior-HSOM to oversee the grant lifecycle for multiple departments within the School of Medicine. The role partners with investigators to manage pre-award and post-award activities, including budgets, submissions, and content improvements.

Remote/hybrid eligibility is available. The position focuses on coordinating sponsor communications, ensuring compliance, and supporting training across faculty and staff in a dynamic

Qualifications

• Bachelor's degree in a related field and three (3) years of related experience required.

Responsibilities

• Serves as a trusted point of contact for pre-award and post-award communications, liaising with sponsor agencies, sub-award sites, internal groups, and HSOM faculty and staff.
• Prepares and manages complete sponsored research proposals by refining, reviewing, submitting, and tracking applications while explaining pre-award requirements and post-award considerations.
• Develops and prepares project budgets by calculating faculty and staff effort, indirect costs, exclusions, and required budget justifications.
• Monitors proposal development milestones and timelines, identifying risks and recommending adjustments to leadership for timely submissions.
• Coordinates collection, editing, and submission of administrative documentation including biosketches and required materials.
• Reviews draft grant components and provides high-level copy edits to improve clarity and quality of materials.
• Drafts and maintains proposal support materials such as letters of support and facilities statements.
• Uses productivity tools to track milestones, suggest workflow improvements, and tailor tracking templates.
• Supports grant development and shared services by assisting sub-award submissions and offering training to faculty and staff.
• Performs other duties as assigned.

Education

Bachelor's degree in a related field

Job description

GRANT MANAGEMENT SPECIALIST SENIOR-HSOM (T238827)

To serve as a key member of a team of grant advisors who is responsible for the entire grant development, submission, and management process for departments and their faculty in the UAB Heersink School of Medicine (HSOM). To maintain an advisor-and-scientist relationship with investigators. To manage pre-award and post-award research activities for a group of departments within the School of Medicine (SOM), while providing technical expertise and guidance, and ensuring adherence to all research sponsor and UAB guidelines, policies, and regulations. To partner directly with faculty to guide them through the grant development (pre-award) phase and provide guidance for post-award management, including leading the project management aspects and approach, drafting, developing, and managing the grant's budget, completing document preparation and verification, making improvements to the administrative content, populating the grant s submission portal (e.g., ASSIST, myUABresearch), and completing the grant s initial, revised, and final submission to the UAB Office of Sponsored Programs (OSP). To identify and review current funding opportunity announcements and their applicability to investigators and their related scientific research programs. To identify sponsor deadlines and draft detailed project management plans tailored to specific Principal Investigators (PIs)Is to ensure a successful research proposal submission(s). To use productivity tools (e.g., MS Teams, Copilot) to proactively monitor a team s pre-and post-award activities and their development plans to ensure the Dean s Office has the appropriate availability of resources for pre-and post-award activities and services. To provide faculty level training, presentations, and to identify areas of both institutional, federal, and other extramural support for investigative teams. To actively cultivate relationships with HSOM faculty and staff and encourage collaborations with UAB faculty, UAB s Office of Sponsored Programs, external institutions, foundations and other collaborators. To help refine strategic development objectives and activities of the office. In partnership with the Manager, to develop and refine reporting and data visualization tools, and populate tracking mechanisms for award activities in the SOM.

Duties and Responsibilities:

1. 1. Serves as a trusted point of contact for pre-award and post-award communications, effectively liaising with sponsor agencies, sub-award sites, internal groups, and HSOM faculty and staff to provide guidance on grant-related activities as needed.
2. 2. Prepares and manages complete sponsored research proposals by refining, reviewing, submitting, and tracking applications while explaining pre-award requirements, identifying post-award considerations, and connecting faculty with institutional resources.
3. 3. Develops and prepares project budgets by calculating faculty and staff effort, indirect costs, exclusions, and required budget justifications, while advising investigative teams on sponsor and institutional requirements.
4. 4. Monitors proposal development milestones and timelines, proactively identifying risks and recommending adjustments to the Director, Manager, and PIs to support timely and successful submissions across departments.
5. 5. Coordinates the collection, editing, and submission of required administrative documentation, including NIH biosketches, Other Support forms, Office of Sponsored Programs checklists, and other sponsor-required materials.
6. 6. Reviews draft grant components and provides high-level copy edits and constructive feedback to improve clarity, consistency, and quality of administrative materials.
7. 7. Drafts and maintains proposal support materials, including letters of support, facilities and resources statements, and standardized templates for commonly required attachments.
8. 8. Uses productivity and collaboration tools to track and communicate proposal milestones, recommend workflow improvements, and tailor tracking templates to meet the needs of diverse research teams.
9. 9. Supports grant development and shared services initiatives by assisting with sub-award submissions, scheduling and facilitating proposal meetings, disseminating funding opportunities, contributing to data tracking and reporting efforts, and delivering training and onboarding support to new and existing faculty and staff.
10. 10. Performs other duties as assigned.

Salary Range: $57,940 - $94,150

Qualifications

Bachelor's degree in a related field and three (3) years of related experience required. Work experience may NOT substitute for education requirement.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Professional & Managerial

Organization

310000000 School of Medicine Dean's Office

Employee Status

Regular

Shift : Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager) : Remote/Hybrid Eligible