GRANTS ADMINISTRATOR-SOE

University of Alabama at Birmingham; University (FL); Hybrid; USD 64,000 - 104,000; Full time

Job summary

University of Alabama at Birmingham seeks a Grants Administrator-SOE to provide pre and post award grants support and operational management of the same in the School of Engineering. This role serves as the primary interface to investigators and university offices regarding research administration.

Responsibilities include preparing and submitting sponsored proposals, calculating effort, developing budgets, managing post‑award activities, and ensuring compliance with sponsor guidelines and UAB

Qualifications

• Bachelor's degree in a related field is required.
• Seven (7) years of related experience required; experience may not substitute for education.

Responsibilities

• Manages research grants administration for the School of Engineering, serving as the lead contact to engineering research faculty and to UAB Office of Sponsored Programs and external organizations.
• Prepares, refines, reviews, and submits fully populated sponsored research proposals to OSP on behalf of the school’s faculty; explains pre-award requirements and sponsor guidelines; calculates personnel effort and develops budgets; liaises with sponsor agencies, sub-award sites, internal groups, and school leadership.
• Reviews draft grant components and completes UAB forms and checklists; obtains internal approvals for proposal submission; uploads documents to submission portal and submits final proposal to OSP by deadline; reviews submissions for the School of Engineering.
• Manages post award activities over the life cycle of grants and contracts; allocates costs to awards, handles subcontracts and invoicing, reconciles accounts, prepares monthly PI reports, processes salary reclasses and cost transfers, submits amendments; interfaces with investigators to resolve issues.
• Ensures performance by staff in compliance with laws and UAB policies; manages services to achieve high satisfaction.
• Serves as Department Effort Officer (DEO) for assigned departments and oversees effort reporting; provides training to research personnel.
• Serves on research administration committees and attends meetings; participates in onboarding and training for research personnel; prepares activity reports for leadership.
• Interviews, hires, trains, and evaluates direct reports; performs other duties as assigned.

Skills

Financial and Accounting skills

Strong problem solving skills

Advanced project management skills

Detail-oriented

Ability to work with a high degree of-

Conflict resolution skills

Process improvement and quality skills

Strong communication and interpersonal

Effective Customer Service skills

Education

Bachelor's degree in a related field

Job description

Description

The University of Alabama at Birmingham (UAB) seeks a GRANTS ADMINISTRATOR-SOE to provide pre and post award grants support and operational management of same in the School of Engineering. To serve as the primary interface to investigators and other University offices, with regard to research administration. To ensure timely and accurate submission of proposals in accordance with sponsor guidelines and UAB policies and procedures. To provide post award grants and contracts support to assigned personnel and oversee pre and post award grants management for all research activity in the school. To oversee effort reporting certification cycles, update and maintain pre and post award grants management procedures and resource library, and provide onboarding support and ongoing training to research personnel.

Key Duties & Responsibilities:

1. Manages research grants administration for the School of Engineering, serves as the lead contact to Engineering research faculty seeking research administration services, and to UAB Office of Sponsored programs, other University Offices and external organizations and agencies.

2. Prepares, refines, reviews and submits fully populated and complete sponsored research proposals to UAB Office of Sponsored Programs on behalf of the school’s faculty. Provides direction and explanation of pre-award requirements, per UAB policies and procedures, funding opportunity announcements, and sponsor guidelines. Calculates personnel effort on sponsored projects according to labor plan. Develops budget and edits required budget justification accordingly. Calculates and verifies project indirect costs and the appropriate exclusions. Effectively liaises with sponsor agencies, sub-award sites, internal groups and programs, and school leadership, faculty, and staff.

3. Reviews the drafts of all grant components and suggests revisions to administrative materials included in the application. Completes appropriate UAB Checklist and other UAB required forms, such as Responsible Person List (RPL), Indirect Cost Revenue Sharing Agreement, Cost Share Commitment form and other nonscientific supporting documents. Obtains internal approvals for proposal submission. Upload nonscientific documents to submission portal if/as directed by investigator. Assists investigator with OSP-recommended changes and submits final proposal to OSP. Follows through to ensure submission to sponsor by deadline. Reviews all submissions for the School of Engineering.

4. Manages post award activities over the life cycle of grants and contracts in the school and serves as award manager for assigned department(s). Assists investigators to appropriately allocate costs to awards, consistent with the approved budget of the sponsor, and adhering to UAB policies. This includes but is not limited to: Responds to Notice of Award, initiates subcontracts and fee for service agreements and pays associated invoices, follows through on account creation, reconciles accounts on a monthly basis, resolving discrepancies; prepares monthly reports for PIs and communicates with them on any project-related issues; processes salary reclassifications, funding source changes, and cost transfers as needed, prepares sponsor invoices when required at department level, makes deposits and tracks cash applied. Processes and submits amendments and modifications as needed.Interfaces with investigators and internal and external constituents: problem solves and provides resolutions to issues related to the management of grants and contracts, as required.

5. Ensures the performance of responsibilities by staff in a manner consistent with investigator timelines by all applicable laws and regulations as well as UAB policies and procedures. Manages services to ensure that they are performed efficiently and result in high levels of satisfaction.

6. Serves as Department Effort Officer (DEO), for assigned department(s) and oversees effort reporting certification for School of Engineering research personnel. Provides training and guidance to research personnel regarding policies and procedures.

7. Serves on research administration committees, joint efforts, and attends research administration meetings.

8. Provides onboarding support and ongoing training to research personnel. Updates and maintains school research administration procedures. Prepares financial and research grants and contracts activity reports for Director of Administration and Fiscal Affairs and Associate Dean for Research.

9. Interviews, hires, trains, and evaluates the performance of direct reports.

10. Performs other duties as assigned.

(Annual Salary: $63,875 - $103,800)

Qualifications

Bachelor's degree in a related field and seven (7) years of related experience required. Work experience may NOT substitute for education requirement.

Preferred skills:

• Financial and Accounting skills
• Strong problem solving skills
• Advanced project management skills
• Detail-oriented
• Ability to work with a high degree of independence
• Conflict resolution skills
• Process improvement and quality skills
• Strong communication and interpersonal skills
• Effective Customer Service skills

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Professional & Managerial

Organization

440000000 School of Engineering Dean's Office

Employee Status

Regular

Shift

Day/1st Shift

Work Arrangement

Hybrid Eligible