GRANT MANAGEMENT SPECIALIST LEAD-HSOM

University of Alabama at Birmingham; University (FL); On-site; USD 70,425 - 114,440; Full time

Job summary

The University of Alabama at Birmingham seeks a Grant Management Specialist Lead to oversee the grant development, submission, and management process for the UAB Heersink School of Medicine. You will act as a key advisor, ensuring compliance and guiding faculty through both pre- and post-award activities.

This role requires a Bachelor's degree and five years of experience, where you will manage budgets and engage with federal and institutional guidelines to ensure effective grant management.

Qualifications

• Five years of related experience required.
• Experience in grant management and compliance.
• Ability to develop complex budgets.

Responsibilities

• Serve as the lead point of contact for grant activities.
• Lead preparation and submission of sponsored research proposals.
• Establish and monitor proposal timelines and milestones.
• Review administrative components of grant applications.
• Implement project management tools and workflows.

Skills

Grant proposal review

Budget management

Data analysis

MS Teams

Communication

Education

Bachelor's degree in a related field

Tools

Tracking systems

Project management tools

Job description

GRANT MANAGEMENT SPECIALIST LEAD‑HSOM (T236487)

Serve as a lead and key member of a team of grant advisors responsible for the entire grant development, submission, and management process for departments and their faculty in the UAB Heersink School of Medicine (HSOM). Build advisor‑scientist relationships with investigators and oversee pre‑award and post‑award research activities for a group of departments within the School of Medicine, ensuring compliance with all research sponsor and UAB guidelines, policies, and regulations. Partner directly with faculty to guide them through the grant development phase and provide guidance for post‑award management, including drafting, managing the grant’s budget, preparing documentation, improving administrative and scientific content, populating the grant submission portal (e.g., ASSIST, myUABresearch), and completing the grant’s initial and final submission to the UAB Office of Sponsored Programs (OSP) as well as annual progress reports.

Act as an advisor reporting to the Manager—Grants Management Shared Services—HSOM, identify, review and make determinations on current funding opportunity announcements and their applicability to investigators, create detailed project management plans tailored to specific Principal Investigators (PIs), and use productivity tools (e.g., MS Teams, Copilot) to monitor pre‑ and post‑award activities. Provide faculty‑level training and presentations, identify institutional, federal, and extramural support options, cultivate relationships with SOM faculty and staff, and encourage collaborations with UAB faculty, UAB’s OSP, external institutions, foundations, and other collaborators.

Work closely with the Manager to identify and plan strategic development objectives and activities of the office, create monitoring tools, collect and synthesize qualitative and quantitative data, develop data analysis and visualization tools, and populate tracking mechanisms for award activities in the SOM.

Duties and Responsibilities:

• Serve as the lead point of contact for pre‑award and post‑award activities, liaising with sponsor agencies, sub‑award partners, and internal stakeholders while advising faculty and staff on grant‑related matters.
• Lead the preparation, review, and submission of sponsored research proposals, ensuring compliance with institutional policies, sponsor guidelines, and regulatory requirements while guiding faculty through pre‑ and post‑award processes.
• Develop and oversee complex project budgets, including effort allocation, indirect costs, and budget justifications, while advising research teams on fiduciary and compliance requirements for federal and non‑federal awards.
• Establish and monitor proposal and award timelines and milestones, proactively reallocating resources and adjusting priorities to ensure timely, accurate, and effective grant development and management.
• Facilitate and oversee the preparation, submission, and maintenance of required grant documentation, ensuring accuracy, completeness, and regulatory compliance.
• Review and enhance administrative components of grant applications by providing high‑level editorial feedback to improve clarity, consistency, and competitiveness.
• Develop and manage proposal support materials, including templates for letters of support, facilities and resources statements, and other required attachments.
• Implement and optimize project management tools, tracking systems, and workflows to support efficient collaboration, transparency, and accountability across research teams.
• Lead grant development strategy by coordinating proposal meetings, advising on sub‑award processes, identifying funding opportunities, delivering training and onboarding, contributing to committees, and advancing continuous improvement initiatives within the shared services model.
• Perform other duties as assigned.

Salary Range: $70,425 - $114,440

Qualifications: Bachelor’s degree in a related field and five (5) years of related experience required. Work experience may NOT substitute for education requirement.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran’s status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB’s Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location: University

Job Category: Professional & Managerial

Organization: 310000000 School of Medicine Dean’s Office

Employee Status: Regular

Shift: Day/1st Shift

Work Arrangement: Onsite