GRANTS ADMINISTRATOR SPECIALIST-SOE

UAB Medicine; University (FL); Hybrid; USD 53,000 - 85,000; Full time

Job summary

UAB invites applications for the Grants Administrator Specialist-SOE role within the School of Engineering. The position provides pre- and post-award research administration support, manages proposal submission, and serves as Department Effort Officer (DEO) for assigned departments.

Onboarding and ongoing training for research personnel are also key responsibilities. Annual salary range is listed as $52,555 to $85,400, with a hybrid work arrangement.

Qualifications

• Bachelor's degree in a related field required.
• Five (5) years of related experience required; work experience may not substitute for education.

Responsibilities

• Prepares, refines, reviews and submits sponsored research proposals to the Office of Sponsored Programs on behalf of the school’s faculty.
• Calculates personnel effort, develops budget and budget justification, and verifies indirect costs.
• Obtains internal approvals and uploads documents for submission; ensures sponsor deadline adherence.
• Collaborates with departments, schools, institutions, and industry partners as appropriate.
• Maintains repository of proposals and tracks award activity; coordinates onboarding and training for research personnel.
• Serves as award manager and Department Effort Officer (DEO) for assigned departments; handles notices of award, subcontracts, invoices, cost transfers, and monthly reports.

Education

Bachelor's degree in a related field

Job description

GRANTS ADMINISTRATOR SPECIALIST-SOE (T240140)

Description

To serve as a key member of the School of Engineering’s research support team. To operate with a high degree of independence, under minimal supervision, this position is responsible for providing pre and post award research administration support in the School of Engineering. Responsible for the proposal submission process for assigned departments and their faculty within the school, in accordance with sponsor guidelines and UAB policies and procedures. To provide post award grants and contracts support to assigned personnel over the life cycle of the grant. To serve as Department Effort Officer (DEO) for assigned department(s). To provide onboarding support and ongoing training to research personnel.

Key Duties and Responsibilities:

• Prepares, refines, reviews and submits fully populated and complete sponsored research proposals to UAB Office of Sponsored Programs on behalf of the school’s faculty. Provides direction and explanation of pre-award requirements, per UAB policies and procedures, funding opportunity announcements, and sponsor guidelines. Calculates personnel effort on sponsored projects according to labor plan. Develops budget and edits required budget justification accordingly. Calculates and verifies project indirect costs and the appropriate exclusions. Effectively liaises with sponsor agencies, sub-award sites, internal groups and programs, and school leadership, faculty, and staff.

• Reviews the drafts of all grant components and suggests revisions to administrative materials included in the application. Completes appropriate UAB Checklist and other UAB required forms, such as Responsible Person List (RPL), Indirect Cost Revenue Sharing Agreement, Cost Share Commitment form and other nonscientific supporting documents. Obtains internal approvals for proposal submission. Uploads nonscientific documents to submission portal if/as directed by investigator. Assists investigator with OSP-recommended changes and submits final proposal to OSP. Follows through to ensure submission to sponsor by deadline.

• Collaborates with other departments, schools, institutions, and industry partners as appropriate.

• Maintains repository of proposal submissions and related documents. Populates tracking mechanisms related to Engineering’s award activities.

• Distributes training and grant development materials to new research faculty during their onboarding period. Provides training and assistance to existing faculty and administrators as needed.

• Serve as award manager for assigned department(s). Assist investigators to appropriately allocate costs to awards over the life cycle of the grants/contracts, consistent with the approved budget of the sponsor, and adhering to UAB policies. This includes but is not limited to: Responds to Notice of Award, initiates subcontracts and fee for service agreements and pays associated invoices, follows through on account creation, reconciles accounts on a monthly basis, resolving discrepancies; prepares monthly reports for PIs and communicates with them on any project-related issues; processes salary reclassifications, funding source changes, and cost transfers as needed, prepares sponsor invoices when required at department level, makes deposits and tracks cash applied. Processes and submits amendments and modifications as needed.Interfaces with investigators and internal and external constituents:problem solves and provides resolutions to issues related to the management of grants and contracts, as required.

• Serves as Department Effort Officer (DEO) for assigned department(s). Provides training and guidance to research personnel regarding policies and procedures.

• Serves on research administration committees, joint efforts, and attends research administration meetings.

• Performs other duties as assigned.

Annual Salary: $52,555 - $85,400

Qualifications

Bachelor's degree in a related field and five (5) years of related experience required. Work experience may NOT substitute for education requirement.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Professional & Managerial

Organization

440000000 School of Engineering Dean's Office

Employee Status

Regular

Shift

Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager)

Hybrid Eligible