Grant-Funded Admin & Programs Coordinator

BRAZOSPORT COLLEGE; Lake Jackson (TX); On-site; USD 39,000 - 44,000; Full time

Job summary

Brazosport College in Lake Jackson, TX, seeks an Administrative Office Specialist for the Small Business Development Center. This grant-funded role coordinates advising, training, outreach, and marketing activities to support efficient service delivery.

Responsibilities include client intake, records management, event coordination, and grant reporting. Strong organizational skills and experience with CRM systems and budgeting are desirable.

Qualifications

• High school diploma or equivalent required; associates degree desirable; bachelor’s preferred in business, communications, marketing, public administration, or related field.
• Two years of progressively responsible experience in administrative operations, project coordination, customer service, marketing, event coordination, or program support.

Responsibilities

• Responds to phone calls, emails, inquiries; explains SBDC services; completes intake; schedules advising appointments; routes requests.
• Maintains client, prospect, training, and outreach records; monitors data quality; keeps CRM and files organized.
• Coordinates small business training seminars, webinars, events, registrations, materials, and reports; ensures grant-compliant training.
• Manages day-to-day program operations, calendars, workflows, SOPs, and office documentation; suggests process improvements.
• Coordinates marketing and communications activities; maintains brand standards; proofs materials.
• Prepares program reports; supports grant reporting and compliance; tracks performance measures.
• Assists with purchasing and budget administration; handles requisitions and travel requests per procedures.
• Coordinates special projects and technology improvements; researches best practices; documents processes for continued use.
• Represents the SBDC professionally; supports outreach; oversees student workers or interns as directed.

Skills

Administrative experience

Customer service

Event coordination

Education

High school diploma

Associates degree desirable

Bachelor's degree preferred

Tools

CRM/database systems

Reporting tools

Video conferencing

Design platforms

AI productivity tools

Job description

Brazosport College in Lake Jackson, TX, seeks an Administrative Office Specialist for the Small Business Development Center. This grant-funded role coordinates advising, training, outreach, and marketing activities to support efficient service delivery.

Responsibilities include client intake, records management, event coordination, and grant reporting. Strong organizational skills and experience with CRM systems and budgeting are desirable.