Grant‑Funded Admin Assistant — Senior Fitness Programs

City of Sunnyvale; Sunnyvale (CA); On-site; USD 25,000 - 30,000; Part time

Job summary

The City of Sunnyvale is seeking a part-time, grant‑funded administrative helper based at the Columbia Neighborhood Center within the Recreation Services Division. You will handle day‑to‑day admin tasks, assist with marketing and outreach, and support partners and participants in Evidenced‑Based fitness programs for older adults.

Minimum qualifications include a high school diploma or GED and at least one year of clerical experience; bilingual Spanish is desirable.

Qualifications

• High School Diploma or GED or equivalent.
• Minimum 1 year clerical or administrative experience.
• Bilingual in Spanish preferred.
• Possession of a valid CA driver’s license and safe driving record.

Responsibilities

• Perform day-to-day administrative tasks for grant-funded projects (register participants, set up virtual programs, communicate with partners and instructors).
• Develop marketing plans with strategies and timelines to reach partners and participants.
• Monitor program quality and evaluate effectiveness via participant surveys.
• Prepare grant reports, invoices and reimbursements on time to meet deadlines.
• Provide staff support to staff, partners and participants to ensure positive outcomes for older adults in Evidenced-Based fitness programs.

Skills

Customer service

Communication

Organizational skills

Bilingual Spanish

Administrative support

Computer literacy

Education

High School Diploma or GED

Tools

Office software

Job description

The City of Sunnyvale is seeking a part-time, grant‑funded administrative helper based at the Columbia Neighborhood Center within the Recreation Services Division. You will handle day‑to‑day admin tasks, assist with marketing and outreach, and support partners and participants in Evidenced‑Based fitness programs for older adults.

Minimum qualifications include a high school diploma or GED and at least one year of clerical experience; bilingual Spanish is desirable.