Shape Up Sunnyvale Assistant

City of Sunnyvale; Sunnyvale (CA); On-site; USD 25,000 - 30,000; Part time

Job summary

The City of Sunnyvale is seeking a part-time, grant‑funded administrative helper based at the Columbia Neighborhood Center within the Recreation Services Division. You will handle day‑to‑day admin tasks, assist with marketing and outreach, and support partners and participants in Evidenced‑Based fitness programs for older adults.

Minimum qualifications include a high school diploma or GED and at least one year of clerical experience; bilingual Spanish is desirable.

Qualifications

• High School Diploma or GED or equivalent.
• Minimum 1 year clerical or administrative experience.
• Bilingual in Spanish preferred.
• Possession of a valid CA driver’s license and safe driving record.

Responsibilities

• Perform day-to-day administrative tasks for grant-funded projects (register participants, set up virtual programs, communicate with partners and instructors).
• Develop marketing plans with strategies and timelines to reach partners and participants.
• Monitor program quality and evaluate effectiveness via participant surveys.
• Prepare grant reports, invoices and reimbursements on time to meet deadlines.
• Provide staff support to staff, partners and participants to ensure positive outcomes for older adults in Evidenced-Based fitness programs.

Skills

Customer service

Communication

Organizational skills

Bilingual Spanish

Administrative support

Computer literacy

Education

High School Diploma or GED

Tools

Office software

Job description

The final filing date is Monday, September 28, 2026, at 5:00 p.m. or after receiving 50 qualified and complete applications, whichever is first.

Hours:

Casual non-benefited employees are limited to working no more than twenty-five (25) hours per week and no more than 900 hours in a fiscal year (July 1-June 30).

THE POSITION

The City of Sunnyvale is seeking qualified, self‑motivated individuals interested in working with grant‑funded projects. This position will be based at the Columbia Neighborhood Center in the Recreation Services Division of the Department of Library and Recreation Services.

(May include, but are not limited to, the following):

• Responsible for day-to-day administrative tasks for grant‑funded projects (i.e., register participants, set up virtual programs, communicate with partners and instructors, etc.)
• Develop a marketing plan with specific strategies and timeline to reach the partners and participants each project is focused on serving and assist with implementation of marketing and outreach strategies.
• Monitor program quality and evaluate program effectiveness through participant surveys
• Responsible for completing grant reports, invoices and billing/reimbursement in a timely manner to meet deadlines.
• Provide staff support to staff, partners, and participants as needed to ensure positive outcomes for registered participants in Evidenced‑Based fitness programs for older adults.
• Become familiar with grant contract, grantee handbook and report templates
• Become familiar with Evidenced‑Based fitness programs for older adults
• Familiarity with website development and coordination
• Provide excellent customer service
• Other duties as assigned

WORKING CONDITIONS

Position requires regular sitting, standing, walking, reaching, kneeling, bending, squatting and stooping in the performance of activities. The position also requires grasping, repetitive hand movement and fine coordination. Additionally, the position requires near and far vision in reading reports and work‑related documents and using a computer. Acute hearing is required when providing personal customer service. The need to lift, drag and push, pull objects weighing up to 10 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

• Minimum age is 18 years old
• High School Diploma, GED or equivalent
• One (1) year or summer of clerical or administrative experience

Licenses/Certifications

Possession and continued maintenance of a valid class C CA driver's license and a safe driving record or the ability to supply alternate transportation as approved by the appointing authority.

DESIRABLE QUALIFICATIONS

• Bilingual in Spanish
• Some college units in recreation, gerontology, education, social work, etc.
• Experience with implementing grant‑funded programs
• Experienced working in collaborative with other organizations or schools to deliver a program
• Experienced working with diverse individuals
• Experienced working with general public

SELECTION PROCESS

Applications competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, qualified candidate applications will be forwarded to the hiring department for review. Application materials will be evaluated for job‑related skills, experience and education. Qualified applicants will be invited to participate in an interview. Applications are reviewed on an ongoing basis and information regarding next steps in the recruitment process will be sent via email. Please check your email regularly for status updates. If you have not heard back within five working days, you may contact Faye Brand at [e-mail] or 408‑730‑3015.

ADDITIONAL INFORMATION

For more information regarding this employment opportunity, contact Susan Van Dyne, Recreation Services Coordinator 2 at 408-730-7359 or email: [e-mail]. For information relating to the application process contact Faye Brand, Human Resources Technician at 408-730-3015 or email: [e-mail].

For assistance on how to fill out your job application, watch the following video:

• How to Apply for a City of Sunnyvale Job - YouTube (5:13)

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application.